Job Description
Handle general skilled administration with a high level of efficiency, confidentiality and sensitivity
Extensive diary management
Coordinate of internal and external meetings and conference calls
Manage domestic roadshows
Organise complex international travel itineraries
Professional and skilled at email, phone and video communication (internal and external)
Perform monthly reconciliation of professionals' expenses
Liaise with international offices, clients, and external consultants
Skills and experience in a marketing/distribution team would be helpful as key activities include:
Organise client meetings and other events both in Australia and internationally
Full logistics management for domestic roadshows and events (presentation materials, meeting arrangement, travel, confirmations, etc)
Co-ordinate and/or support with colleagues in international offices (particularly New York and London)
Creation of agendas, materials, etc for bi-weekly team meetings
Log and supervise marketing materials and other supervisory requirements, Depending on the position, you may be required to obtain certain securities licenses if you are in a client facing role and/or if you are engaged in the following:
Attending client meetings where you are discussing Blackstone products and/or and client questions;
Marketing Blackstone funds to new or existing clients;
Supervising or training securities licensed employees;
Structuring or creating Blackstone funds/products; and
Advising on marketing plans prepared by a sales team or developing and/or contributing information for marketing materials.
Note:



The above list is not the exhaustive list of activities requiring securities licenses and there may be roles that require review on a case‐by‐case basis. Please speak with your Blackstone Recruiting contact with any questions.
About the Employer
Blackstone is the world's largest alternative asset manager. Blackstone seeks to deliver compelling returns for institutional and individual investors by strengthening the companies in which the firm invests. Blackstone's over $1.3 trillion in assets under management include global investment strategies focused on real estate, private equity, credit, infrastructure, life sciences, growth equity, secondaries and hedge funds. Further information is available at . Follow @blackstone on LinkedIn, X (Twitter), and Instagram.
About the Candidate
Blackstone seeks to hire individuals who work well in a team-driven working group, are highly motivated, intelligent, have sound judgment, ability to handle multiple tasks under pressure, and have demonstrated excellence in prior endeavors.
The successful candidate must have:
Advanced proficiency in the Microsoft Office Suite, particularly Calendar and Teams (ideally also Concur and SalesForce)
Exceptional time management and organisational skills
High attention to detail
Experience of working with sales teams and investors
Superior communication and interpersonal skills
Experience with running complex meeting schedules (roadshow and event management experience would be highly beneficial)
Ability to support multiple professionals, multitask and prioritize time-sensitive work
Ability to thrive in a small team environment
Office/team management experience
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📌 Institutional Client Solutions - Executive Assistant - Sydney (New South Wales)
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