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Click on the position you're interested in and upload your updated resume and any other required documents.
Our talent acquisition team will review your application, and if your profile matches our needs, we'll reach out to schedule an interview.
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Legal Administrative Assistant
Legal
Legal Secretary / Admin
Sydney
Permanent / Full Time
8/9/2026
Be central to a busy practice, managing matters, billing and key deadlines.
Join a people-first firm that values teamwork, flexibility and authenticity.
Work closely with Partners on complex matters across the practice.
At WK, we're not a traditional law firm.
We're a firm that genuinely backs its people, values collaboration, and knows that great legal outcomes are driven by strong support around the practice.
Our Professional & Financial Risks (PFR) team is a high-performing, fast-paced practice that works closely with leading insurers and clients on complex and interesting matters.
We're now looking for a Legal Secretary to join the team in Sydney.
This role would suit someone who enjoys being highly organised, thrives in a busy environment, and takes pride in keeping a legal practice running smoothly.
You'll work closely with Partners and fee earners and play an important role across matter management, client service, billing and day-to-day practice support.
At WK, you'll be trusted, well supported, and encouraged to grow, while being yourself.
What you'll do:
As a Legal Secretary, you'll provide end-to-end administrative support to our PFR practice, ensuring matters are managed efficiently, accurately, and in line with client service expectations.
Your responsibilities will include:
Managing matter openings, conflict checks,



and maintaining accurate file hygiene in iManage
Preparing client acknowledgements, appearances, Master Cost Agreements, and other legal documentation
Tracking key deadlines, court dates, and diarising critical milestones
Drafting, formatting, proofreading, and finalising documents (including e-signatures and PDFs)
Supporting billing and WIP management in line with client SLAs, including liaising with Finance and Billing teams
Coordinating client reporting and maintaining reporting data and spreadsheets
Assisting with diary management, meetings, and internal/external events
Monitoring partner inboxes and supporting day-to-day practice needs
Providing broader team support, including assisting colleagues during peak periods
What you'll bring:
To succeed in this role, you'll bring a proactive mindset and a genuine interest in supporting a busy legal practice.
You'll also have:
Proven experience as a Legal Administration Assistant or Legal Secretary
Exposure to litigation and court processes is advantageous
Strong organisational skills and the ability to manage competing priorities
Confidence working with legal systems such as iManage, Aderant, or similar
Experience supporting billing processes and financial administration
Excellent attention to detail and a hands-on approach to your work
Strong written and verbal communication skills
A collaborative, can-do attitude with the confidence to take initiative
Why Wotton Kearney?
At WK, you'll join a high-performing and supportive team where your contribution is genuinely valued.
We invest in our people,



encourage new ideas and provide opportunities to grow your career while maintaining balance and flexibility.
FLEX for all.
We care about client outcomes, quality, and business and cultural contributions.
Our mentoring program
offers continuous support and guidance throughout your career.
You'll have access to training, conferences, and workshops, keeping you updated on the latest developments in the legal and insurance industries.
Our culture
sets us apart.
Collegiate, open, innovative, passionate about everything we do.
We give back
to the community.
Join us in CSR activities to support our charity partners, from building houses in Cambodia, participating in fun runs or baking cupcakes, there's a way for everyone to contribute.
Leaders of the pack.
Work with a firm that understands its purpose, has a singular focus on the insurance industry and is excited by the potential for growth in our market!
Supporting you
with generous parental leave entitlements, purchased annual leave, home office allowances, education assistance, Employee Assistance Program and many more.
We are committed to fostering an inclusive and diverse workplace at Wotton Kearney.
As part of our dedication to accessibility, we strive to support candidates with disabilities throughout the interview process.
If you require any accommodations or assistance during the application and interview stages please contact Katarina Mali, Talent Acquisition Business Partner on ******
We're doing this recruitment in-house!
We are not accepting submissions from recruitment agencies for this role.
We'd love to hear from you directly!
Any CV's sent to Wotton Kearney by a recruitment agency will be treated as unsolicited and fees will not be payable.
No current opportunities that suit your skills/experience?
We're always interested in speaking to lawyers, paralegals and support staff who see a future with us.
You can register your details on our database by forwarding a copy of your CV to ****** (for our Australian offices) or ****** (for our Current Zealand offices).
#J-*****-Ljbffr

📌 Legal Administrative Assistant (Sydney)
🏢 Wotton + Kearney
📍 Sydney