We're seeking an experienced Facilities Administrator to provide immediate support within a busy and complex operational environment.
This is not a role for someone looking to learn the fundamentals.
We're looking for a professional who can quickly understand the landscape, build credibility with stakeholders and contribute from the outset, while supporting a smooth transition over the course of the engagement.
Working closely with facilities, operational and service delivery teams, you will play a critical role in ensuring administrative processes, compliance requirements and contractor management activities are delivered efficiently and accurately.
What you'll be doing
Coordinating facilities administration activities across multiple sites
Managing work orders, maintenance requests and service delivery records
Supporting contractor engagement, documentation and compliance requirements
Processing invoices, reporting and data management activities
Maintaining accurate records and document control processes
Reviewing, updating and formatting policies, procedures and operational documentation
Supporting SharePoint administration, document libraries and workflow processes
Building strong working relationships with internal stakeholders, contractors and service providers
Identifying opportunities to improve processes, consistency and operational efficiency
What we're looking for
To be successful, you'll bring proven facilities administration experience within a complex workplace such as property, healthcare, aged care, community services or a multi-site organisation.
You'll also demonstrate:




The ability to step into an established team and contribute effectively with minimal onboarding or supervision
Strong knowledge of facilities management processes, including work order management, contractor coordination, compliance administration and service delivery support
Experience managing a high volume of administration while maintaining exceptional accuracy and attention to detail
Previous exposure to TechnologyOne (TechOne) or similar facilities management systems
Strong stakeholder engagement and communication skills, with the ability to work effectively across a broad range of internal and external relationships
Experience developing, reviewing and maintaining policies, procedures and operational documentation
Practical SharePoint capability, including document management, version control and records administration
A proactive approach, sound judgement and the ability to manage competing priorities in a fast-moving environment
What's on offer
An opportunity to make an immediate impact within a respected organisation
A varied role with broad stakeholder engagement
A collaborative and supportive team environment
A six-month contract where your experience and initiative will be highly valued
At Empire Group, we value diversity and are committed to equitable recruitment.
We encourage Aboriginal and Torres Strait Islander peoples, people from culturally diverse backgrounds, people with disability, and other underrepresented groups to apply.
Our focus is on creating fair, accessible, and culturally safe recruitment processes that genuinely reflect and respect the communities we serve.
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📌 Senior Facilities Officer (Brisbane)
🏢 empire group
📍 Brisbane