Purpose of the RoleWe are seeking a reliable and detail-oriented Administrative Assistant to provide remote administrative support to our Australian operations.
This role is ideal for a proactive skilled who can manage day-to-day administrative tasks, support internal teams, and ensure smooth business operations while working remotely.
Key ResponsibilitiesAdministrative SupportManage calendars, schedule meetings, and coordinate appointmentsPrepare, format, and manage documents, reports, and presentationsHandle email correspondence and follow-ups on behalf of the teamMaintain accurate records, databases, and filing systemsOperational & Coordination TasksAssist with invoice tracking, expense reports, and basic data entryCoordinate with internal teams, vendors, and external stakeholdersSupport onboarding documentation and employee records (if required)Track tasks, deadlines,



and action itemsCustomer & Stakeholder SupportRespond to customer or internal queries via email or CRM toolsProvide basic customer support and route requests appropriatelyMaintain professionalism and confidentiality at all timesRequirementsRequired Skills & Experience2+ years' experience in an administrative or office support roleStrong written and verbal English communication skillsHigh attention to detail and strong organisational skillsAbility to work independently in a remote environmentProficiency in MS Office / Google Workspace (Word, Excel, Outlook, Docs, Sheets)Comfortable using collaboration tools (Zoom, Teams, Slack)Preferred / Nice-to-HaveExperience supporting overseas clients (Australia, UK, US)Exposure to CRM systems (Zoho, Salesforce, HubSpot, etc.)Basic understanding of invoicing, timesheets, or payroll supportExperience in recruitment coordination or HR admin

📌 Administrative Assistant (Remote) (Melbourne)
🏢 Minutes to Seconds Pty
📍 Melbourne