Purpose of the Role
We are seeking a reliable and detail-oriented
Administrative Assistant
to provide remote administrative support to our Australian operations.
This role is ideal for a proactive professional who can manage day-to-day administrative tasks, support internal teams, and ensure smooth business operations while working remotely.
Key Responsibilities
Administrative Support
Manage calendars, schedule meetings, and coordinate appointments
Prepare, format, and manage documents, reports, and presentations
Handle email correspondence and follow-ups on behalf of the team
Maintain accurate records, databases, and filing systems
Operational & Coordination Tasks
Assist with invoice tracking, expense reports, and basic data entry
Coordinate with internal teams, vendors, and external stakeholders
Support onboarding documentation and employee records (if required)
Track tasks, deadlines, and action items
Customer & Stakeholder Support




Respond to customer or internal queries via email or CRM tools
Provide basic customer support and route requests appropriately
Maintain professionalism and confidentiality at all times
Requirements
Required Skills & Experience
2+ years' experience in an administrative or office support role
Strong written and verbal English communication skills
High attention to detail and strong organisational skills
Ability to work independently in a remote workplace
Proficiency in MS Office / Google Workspace (Word, Excel, Outlook, Docs, Sheets)
Comfortable using collaboration tools (Zoom, Teams, Slack)
Preferred / Nice-to-Have
Experience supporting overseas clients (Australia, UK, US)
Exposure to CRM systems (Zoho, Salesforce, HubSpot, etc.)
Basic understanding of invoicing, timesheets, or payroll support
Experience in recruitment coordination or HR admin

📌 Administrative Assistant (Remote) (Melbourne)
🏢 Minutes to Seconds Pty
📍 Melbourne