Minimum 5 Years living in Australia (Police Check Requirement)

The Site Manager Assistant is in charge of handling organisational and clerical support tasks. The role involves managing office operations, coordinating cleaning staff activities, maintaining compliance with health and safety procedures, and ensuring all site operations run smoothly.

Key responsibilities

Handle incoming calls and other communications

Manage filing system and record information as needed

Update paperwork, maintain documents and word processing

Perform general office clerk duties and errands

Maintain supply inventory and office equipment

Create, maintain, and enter information into databases

Complete weekly inspections and audits of cleaners' rooms, ensuring chemicals are properly stored, Safety Data Sheets are current, and electrical equipment is tested and tagged

Track consumption of cleaning supplies, washroom consumables, stationery, chemicals, uniforms and other consumables; submit orders weekly by Monday midday

Keep stock of uniforms and provide them to new cleaners

Arrange interviews for potential cleaners and gather all required documentation for starter packs and access pass applications





Keep toolboxes and induction books updated; train recent staff on cleaning and OHSE procedures

Maintain updated register of all electrical equipment; conduct weekly checks and request repairs as necessary

Daily check deputy system and approve shifts of all cleaners

Report any incidents or problems following Administration rules and templates

Ensure cleaners follow all cleaning procedures including colour code to avoid cross contamination

Conduct full inspections of the building twice a week and provide feedback to management

Ensure all cleaners are inducted before starting work and have signed all required documentation

Assist the Dimeo team and Contract Manager when needed

About you

Know all the scope of works at APH

Understand all cleaners' duties and responsibilities

Know all the hours and shifts

Ability to report on time any incident or problems

Ability to ensure machines are in perfect conditions and report any machine faults

Ability to manage people skills with all team members

Treat everyone equally and fairly

Be respectful with staff, client and colleagues

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📌 Site Manager – Office Assistant (Canberra)
🏢 Dimeo
📍 Canberra