Job Description

Be challenged and imagine with us

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As the Professional Experience Support Officer, you will play an integral role in coordinating student Career-ready Placement activities that align with academic program requirements. Working closely with academic leads, placement organisations, and students, you'll ensure smooth planning, scheduling, and administration of placements across a variety of disciplines.

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In This Role You Will

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- Process placement applications, surveys and placement completions with the ability to manage issues as they arise during the placement process.
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- Oversee a variety of student placement activities such as professional work placements, fieldwork, international experiences, project work and research centres.
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- Maintain and nurture strong working relationships with academic staff and industry partners to ensure the successful delivery of placements.
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- Be student focused in providing a positive and supportive setting throughout the placement process
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- Have great attention to detail and the ability to manage multiple priorities to help deliver high-quality placement experiences that prepare students for their professional careers.
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This is a full-time, continuing position, at HEW 5 and will be located at the Callaghan or Gosford Campus (Awabakal and Darkinjung land).

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How will you inspire us?

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You Will

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- Coordinate and manage multiple placement-related activities, ensuring deadlines are met and competing priorities are effectively balanced.
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- Provide high-quality administrative support for student professional experience and placement programs, maintaining accuracy and attention to detail.
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- Build and maintain positive relationships with students, academic staff, and external placement partners to support successful placement outcomes.
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- Work collaboratively within a team environment, contributing to clear communication, shared goals, and a culture of mutual respect.
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- Adapt to changing priorities and requirements, responding proactively to the needs of stakeholders and placement programs.
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- Utilise a range of corporate systems and digital platforms, including Microsoft Office and student placement management systems, to support efficient program delivery.
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- Maintain accurate records and documentation in accordance with university policies, procedures, and reporting requirements.




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About Our University

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The University of Newcastle stands as a global leader distinguished by a commitment to equity and excellence. Our vision is to be a world-leading University for our regions and create a better future for our regions and the globe. Underpinned by this vision are our values of excellence, equity, engagement and sustainability.

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What We Offer

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The remuneration for this position is Higher Education Worker Level 5 +17% superannuation and is commensurate with skills and experience.

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In addition to working for a university that is breaking boundaries, discovering new ways of thinking and cementing a place as a global leader, we offer a range of benefits to our employees to ensure you balance your commitments, stay healthy and work effectively.

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These Include

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- 17% super and salary packaging.
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- Additional University Holiday days, generous personal, life, and parental leave, annual leave loading, and additional purchased leave scheme.
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- Discounts on private health insurance, gym memberships, software, travel and more.
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- A range of support and wellbeing programs.
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Requirements

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- High-level organisational skills and demonstrated attention to detail, including the ability to organise workflows to meet competing demands and ability to be adaptable with changing expectations and requirements.
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- Highly developed interpersonal skills including the ability to participate in a team environment demonstrating clear communication and mutual respect.
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- Demonstrated ability to build and maintain relationships with key stakeholders.
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- Demonstrated high-level computer literacy, including familiarity with the Microsoft Office suite and corporate software systems such as SONIA, UON Timetable, TRIM and NUSTAR.
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- Knowledge of, and experience in adhering to workplace policies and procedures in the areas of work health safety, equity, diversity and promoting a respectful workplace culture.
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We value diversity and strive to ensure that our recruitment processes are equitable, inclusive, and barrier-free. If you require an alternative pathway to view the Position Description or to submit an application, please reach out to [email protected].

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We also seek to provide a fair chance to all applicants by providing reasonable adjustments where required during the assessment and interview phases of the recruitment process.

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Our assessment process

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- Interview (an 'in person' interview will be conducted as part of the process)
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- Referee checks
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- Pre-employment checks as appropriate to the role
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Our University is committed to creating a safe, respectful, and inclusive environment for every member of our community. This commitment is central to our values and our efforts to build a diverse workforce where everyone can thrive.

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As part of this, and in alignment with the National Higher Education Code to Prevent and Respond to Gender-based Violence 2025, from 1 January 2026, the University will also consider gender-based violence risk factors as part of our recruitment processes.

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The completion and return of the University's Gender-based Violence Declaration Form will form part of the pre-employment checks for this position and any offer of employment will be conditional upon review by the University.

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Our adherence to the Code is about more than compliance – it's about living our values. Together, we can ensure our University remains a place where respect, safety, and inclusion are non-negotiable.

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Contact Us

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For specific position enquiries, please contact Raewyn Burden, Professional Experience Team Leader on email [email protected] or call on (02) 4348 4052.

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Having technical difficulties? Please reach out to us: [email protected]. Please note, we do not accept email applications.

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Closing date: Tuesday, 8 September 2026 at 11.59pm AEST

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We provide opportunities for all people regardless of their background and experience, and this philosophy is reflected across all that we do.

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The University of Newcastle is an equal opportunity employer committed to equity, diversity, and social inclusion. Women and Aboriginal and Torres Strait Islander candidates are particularly encouraged to apply.

📌 Professional Experience Support Officer (New South Wales)
🏢 University of Newcastle
📍 New South Wales