About the role

As our Procurement and Administration Support Officer, you'll play a crucial role in keeping our operations running smoothly in our head office on the Sunshine Coast. You will be continually supported by our experienced and friendly team.

Key responsibilities

- MYOB Acumatica – high volume purchasing/customer/supplier invoicing and data entry

- Freight Bookings – arranging incoming purchase deliveries

- Purchasing – includes analysing sales, discussing sales with management/sales team and communicating with suppliers. Tracking your orders, checking supplier invoices and receipting stock on arrival.

- Stock Control – working with the warehouse manager to ensure no discrepancies. Entering stock transfers and adjustments.

- Assistance with imports - arranging freight quotes, checking import documentation, tracking ETA's, co-ordinating container deliveries and pick-ups.

- Customer Service – liaising with clients and suppliers professionally

- CRM and B2B portal backend operator

- Data Accuracy – maintaining customer and inventory records

- Accounts Receivables/Payables - back up assistance including creating customer credit memos,



customer invoices and accurate entry of some supplier inventory invoices.

- Problem Solving – identifying improvements and contributing to business success

About you

- Strong ability to manage complex workloads

- Proven experience in a similar administrative role

- Excellent written and verbal communication skills

- Experience handling purchases and sales in an accounting system

- Basic Accounts Receivable/Payable understanding

- Experience using Mac (preferred)

- Proficiency in Microsoft Excel and Word (intermediate level)

- Ability to thrive in a rapid-paced environment without compromising accuracy

- Independence & Initiative – able to work autonomously and take direction from management

- Strong time management, organisational skills, and attention to detail

About us

We are a well-established, family-owned food importer and wholesale distribution business, proudly serving our industry for over 14 years.

Benefits

- Full-time, stable position in a growing business

- Supportive team environment with a family-business culture

- Early office hours (6 AM - 2 PM) – enjoy afternoons free!

📌 Procurement and Administration Support Officer (Coolum Beach)
🏢 Nameless
📍 Coolum Beach