Admin Assistant for Allied Health Clinic (Part time/Full time)

Little Stepping Stones is seeking an experienced Admin Assistant to become an integral part of a fun, friendly, caring team and contribute to the growth and success of paediatric allied-health services. We kindly ask applicants to read through the ad and follow the instruction outlined in the '' how to apply'' section if you would like to apply for this role. Look forward to hearing from you!

About Us

Little Stepping Stones is an established paediatric Speech Therapy and Occupational Therapy service provider. Our clinics are located in Northcote and Burwood East.

We value our team members and have a culture that supports work‑life balance. We pride ourselves on providing a work environment that enhances professional and personal growth. The newly renovated, spacious working space is ready for you along with ample onsite parking.

To know more about our team:

About the Position

We are looking for a warm, passionate admin assistant to provide professional administrative support service. You will be working with a team of eight dedicated clinicians and a super supportive part‑time admin assistant. You will be based in our Burwood East clinic. This role is currently 3 day part‑time basis with the potential to grow into a full‑time role in the near future.

The duties include:

Welcoming clients and visitors, managing appointments via phone and email, completing client triage and intake process

Assisting clients with completing necessary forms and documentation

Processing billing and payments, using medical software (NDIS,



Medicare and private claims)

Coordinating clients, correspondence and referrals

Supporting therapists with daily admin tasks and calendar management

Liaising with other care teams such as Paediatricians, GPs, allied health professionals, early learning centres, schools, etc

Contributing to content production and assisting in maintaining the clinic’s social media platforms.

About You

A proactive, enthusiastic team‑player with confidence in supporting a small team to grow

Past experience working in medical/health industry in a similar role with transferable skills is highly regarded

Knowledge and understanding of various funding models (Medicare, NDIS, private insurance etc) will be a major asset to this role

Experience using clinical management software

Robust verbal and written communication skills, excellent organisation skills, a capacity to learn new skills quickly

About the Benefits

Above award salary plus superannuation

A fun, friendly, supportive team environment with regular team‑building events and activities

Full on‑boarding and training provided by experienced admin and management team

Ongoing professional education and career development - including education and training sessions run by our clinicians and management team

In‑house fortnightly yogaand meditation session

Regular support provided by directors with the chance to grow into a practice manager role

Central location on Burwood Highway (Burwood East clinic) with a tram stop right out front of the clinic

No weekend work, Monday to Friday only

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📌 Admin Assistant for Allied Health Clinic (Part time/Full time) (Melbourne)
🏢 Little Stepping Stones Allied Health Centre
📍 Melbourne