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Executive Assistant and Office Administrator (Part-Time)

About the ROLE

- Sydney 25 hours/week
- Permanent Part-time - hours spread across 4–5 days per week

We are seeking a highly organised and proactive Executive Assistant & Office Administrator to support the CEO and ensure the smooth day-to-day operation of the nxzen offices. The role covers executive support, diary and travel management, meeting coordination, office management and general administration. You will play a key role in keeping priorities on track and supporting the effective operation of the wider business.

Responsibilites

Key responsibilities for the role include:

- Provide day-to-day executive support to the CEO, including diary management, correspondence, meeting coordination and general administration.
- Coordinate travel, accommodation and itineraries for the CEO and other staff as required.
- Organise meetings, including agendas, supporting materials, note-taking and follow-up of actions.
- Liaise with senior leaders, clients and external stakeholders on behalf of the CEO, and prepare presentations, reports and communications as required.
- Manage day-to-day office operations across all offices, including visitors, security access, stationery, deliveries and supplies.
- Coordinate facilities and service providers,



including building management, cleaners and contractors.
- Plan and coordinate corporate events, leadership meetings and other business functions.
- Maintain office systems and records, improve administrative processes, and support WHS activities including office inspections, hazard reporting and maintaining a safe workplace.
- Support employee onboarding and inductions, including IT equipment, workstation setup, office access, key processes, systems and company information.
- Maintain confidentiality when handling sensitive information and undertake other reasonable administrative duties or projects as directed by the CEO, Head of Operations and Head of People & Culture.

The candidate

About YOU

- 3+ years’ experience in an Executive Assistant, Personal Assistant, Office Administrator or similar role, with experience supporting senior executives.
- Solid organisational, administrative and time-management skills, with excellent attention to detail and the ability to manage competing priorities.
- Excellent written and verbal communication skills and strong Microsoft Office capability.
- Professional, reliable and proactive, with the ability to work independently and show initiative.
- High level of discretion and professionalism when handling confidential information.

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📌 Executive Assistant and Office Administrator (Part-Time) (New South Wales)
🏢 nxzen Global
📍 New South Wales