About the role

We're looking for a hands-on Office Manager to take ownership of day-to-day office operations and support the wider team across administration, coordination, and internal processes. This is not a passive admin role — you'll be responsible for keeping things organised, driving consistency, and ensuring the office runs efficiently at all times.

Key responsibilities
Manage and oversee daily office operations and administrative processes
Coordinate internal workflows across operations, sales, and customer service
Maintain accurate records, documentation, and internal systems
Support scheduling, job tracking, and installer coordination
Monitor office resources, suppliers, and general facilities management
Assist with accounts administration, including invoicing and payment tracking
Support onboarding and coordination of administrative staff (onshore and offshore)
Identify process gaps and implement improvements to increase efficiency

About you
Proven experience in an Office Manager or similar administrative leadership role




Highly organised with strong attention to detail
Confident managing multiple priorities in a quick-paced environment
Strong communication skills — direct, explicit, and professional
Comfortable working across different teams and holding people accountable
Proficient in CRM systems (e.g. HubSpot), Microsoft Office, and general admin tools
Problem-solver who takes initiative rather than waiting for direction

About us

At Elite Smart Energy Solutions, we specialise in residential solar, battery, air-conditioning, and heat pump installations across Victoria. We're a rapid-growing, operations-heavy business where structure, accountability, and efficiency matter.

Benefits
Be part of a growing company in the renewable energy industry
Work closely with senior leadership and have real impact
Opportunity to shape internal processes and systems
Stable, full-time position based in South Melbourne

📌 Office Manager South Melbourne
🏢 Elite Smart Energy Solutions
📍 South Melbourne