Governance & Leadership Support Coordinator - PLMSPPacific Labour Mobility Support Program (PLMSP) | PalladiumLocation:
Brisbane (Hybrid)Contract:
Full-time, fixed term to 29 September ****About Pacific Labour
Mobility Support ProgramThe Pacific Australia Labour Mobility (PALM) scheme is a
signature initiative for the Australian Government that enables workers from 9
Pacific Island Countries (PICs) and Timor-Leste to work in priority sectors in
Australia.
The Pacific Labour Mobility Support Program's (PLMSP) role is to
provide the Department of Foreign Affairs and Trade (DFAT) and governments in 9
PICs and Timor-Leste with support to enable workers to access PALM scheme in
inclusive ways that maximise the benefits for the workers and national
economies while minimising risks from labour mobility participation.
Palladium
is contracted to deliver PLMSP on behalf of DFAT.About the RolePlay a central role in strengthening governance,
accountability and decision-making across one of Australia's largest
international development programs.We are seeking an experienced Governance & Leadership
Support Coordinator to support PLMSP's Senior Leadership Team and key
governance forums.This critical role underpins the effectiveness of PLMSP's
leadership structures.
Working closely with senior leaders, you will coordinate
governance processes, support informed decision-making, and ensure actions,
commitments and priorities are followed through.This opportunity is ideal for governance professionals, board
secretaries, committee secretaries and governance coordinators who enjoy
creating structure, maintaining accountability and supporting senior leaders to
operate effectively.Primary
ResponsibilitiesProvide high-quality governance and secretariat support to the Program
Leadership Team, Senior Leadership Team and other governance forums as
required.Maintain an annual governance calendar covering standing meetings, planning
forums, workshops and governance deadlines.Coordinate end-to-end meeting management, including scheduling, venue
logistics, agenda development, and preparation and distribution of papers and
briefing materials.Work with meeting chairs to develop structured agendas aligned with program
priorities and decision-making requirements.Ensure meeting papers are distributed in line with agreed timeframes and
governance standards.Produce high-quality minutes that clearly capture decisions, accountabilities
and deadlines.Maintain accurate governance records, including decisions, minutes, action
registers and associated documents.Proactively follow up action owners, track progress and report status to
meeting chairs and leadership teams.Support governance reviews and continuous improvement of meeting effectiveness
and decision-making processes.Provide executive and administrative support as required, including
coordinating high-level meetings, workshops and events.Draft,




edit and proofread high-quality correspondence, reports, presentations and
other documents for internal and external audiences.Use AI, data and technology, including Microsoft Copilot, to improve governance
efficiency and ways of working.Please refer to the Terms of Reference to learn more about
the role: Governance & Leadership Support Coordinator ToRAbout YouYou are an experienced governance professional who can build
trusted relationships, manage competing priorities and maintain accountability
with senior leaders.Minimum 5 years' experience in governance, board secretariat, committee
secretariat, governance coordination or a similar governance-focused role.Demonstrated experience managing agendas, meeting papers, minutes, action
tracking and governance records.Strong stakeholder engagement skills and confidence working with senior
executives.Proven ability to follow through on actions and commitments.Exceptional written communication, minute-taking and briefing skills.Strong judgement, discretion and experience handling sensitive information.Advanced Microsoft 365 capability and experience using technology and AI tools,
including Microsoft Copilot, to improve productivity and governance outcomes.A proactive, collaborative and solutions-focused approach.Experience in government, international development, board
governance or another complex organisational environment will be highly
regarded.We are committed to building a diverse, geographically
dispersed workforce to strengthen our support.
We encourage applications from
people from Pacific Island countries, Timor-Leste, Australia and other relevant
contexts.
Applicants must have valid Australian or country-specific work rights
to be considered for this position.
Visa sponsorship is not available.We strongly encourage people with disability to apply.
Sharing information about disability or access needs will not negatively affect
your application.
You are welcome to tell us as much as you feel comfortable
sharing so we can work with you on any adjustments you may need.
If you would
like further information or assistance, please contact ****** note: While this role does not involve direct work
with children, the successful candidate will still be required to complete a
police check and relevant due diligence checks as part of Palladium's
commitment to being a child-safe organisation.How to ApplyClick the "Apply Now" buttonPlease submit your application online, including your CV and
a brief cover letter,



outlining your suitability in line with the requirements
of the position.If this opportunity interests you, we encourage you to apply promptly, as applications will be reviewed on a rolling basis.
Please note that only shortlisted applicants will be contacted.Closing date: Sunday 27 September *******:59pm AEST*************************************************************** About Palladium Palladium is a global development and consulting firm, part
of the GISI Consulting Group, working alongside some of the world's leading
project management and engineering organisations.
We partner with governments,
businesses, investors and communities to design and deliver complex programs
that create lasting impact.
With a presence across more than 90 countries,
Palladium offers the opportunity to work on meaningful challenges, alongside
talented colleagues, in environments where your work can truly make a
difference.Equity, Diversity
& Inclusion - Palladium is committed to embedding equity, diversity, and
inclusion into everything we do.
We welcome applications from all sections of
society and actively encourage diversity to drive innovation, creativity,
success and positive practice.
We positively welcome and seek to ensure we achieve
diversity in our workforce; and that all job applicants and employees receive
equal and fair treatment regardless of their background or personal
characteristics.
These include: (but are not limited to) socio-economic background,
age, race, gender identity and expression, religion, ethnicity, sexual
orientation, disability, nationality, veteran, marital or Indigenous status.Should you require any adjustments or accommodations to be
made due to a disability or you are a neurodivergent individual or for any
other circumstance, please email our team at
****** and we will be in touch to discuss.Safeguarding - We define Safeguarding as all the actions taken by Palladium
to protect our people, communities where we work and our clients from harm,
including Sexual Exploitation, Abuse or Sexual Harassment; Child Abuse in any
form; Trafficking for sexual exploitation of adults or children and any form of
Trafficking of children.
We have zero tolerance for all forms of child abuse as
well as sexual exploitation, abuse and harassment and zero-tolerance for
inaction to prevent, protect against, respond to and report harm.
We are
committed to ensuring that all children and adults who come into contact with
Palladium are treated with respect and are free from abuse.
All successful
candidates will be subject to an enhanced selection process including
safeguarding-focused interviews and a rigorous due diligence process.
Our Code
of Conduct and Child Safeguarding and Protection against Sexual Exploitation,
Abuse and Harassment Guidelines have additional details.

📌 Governance & Leadership Support Coordinator - Plmsp (Brisbane)
🏢 Palladium
📍 Brisbane