Job Description
Junior Facilities Administration Assistant n
Railway Estate, Queensland ****, Australia
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Casual Temporary Entry Level
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Posted 04 Aug ****
Description Entry-Level Opportunity | Casual or Permanent for the Right Candidate n
We are seeking a
Junior Facilities Administration Assistant
to join our Facilities Management team.
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This is an excellent prospect for a
recent high school graduate or entry-level candidate
looking to gain practical experience in administration, facilities management and business operations.
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You will work closely with our Facilities team, contractors and compliance officer. Supporting the day-to-day administration of maintenance and facilities activities across multiple work sites.
About the Role n
Your responsibilities will include:
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Assisting with
SimPRO scheduling and work orders
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Communicating with contractors regarding scheduled works and job requirements
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Assisting with the administration of maintenance requests across multiple sites
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Processing, checking and accurately distributing invoices
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Amending and correcting invoices where required
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Following up contractors for outstanding information, documentation or completed works
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Uploading and maintaining contractor compliance documentation in
Operandio
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Maintaining accurate records and ensuring information is entered correctly into
all relevant systems
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Assisting the Facilities team with general administration and data entry
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Responding to emails/calls
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Communicating professionally with stores, contractors and internal team members
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Providing general administrative support to the Facilities Management team
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About You n
We are looking for someone who is:
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Highly organised and extremely detail-oriented
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Confident using computers and able to learn new software
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Proficient in
Microsoft Office Suite
, including Outlook, Word and Excel
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Comfortable working with emails, documents, spreadsheets and online systems
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A clear and professional communicator who understands appropriate
workplace communication standards
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Reliable, punctual and willing to learn
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Able to follow processes and instructions accurately
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Comfortable asking questions when they are unsure
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Able to manage multiple tasks and stay organised
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Professional and confident
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Someone who takes pride in getting the details right
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Previous facilities or administration experience is not required.
Full on-the-job training will be provided to the successful candidate.
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However, you must have a strong level of
computer literacy
, a willingness to learn new systems and a good understanding of professional email and workplace communication standards.
The Systems n
You will receive training in the systems we use, including:
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SimPRO
– maintenance and contractor scheduling
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Operandio
– compliance and document management
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Microsoft Office Suite
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Email and other relevant business systems
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What We Offer n
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Entry-level opportunity with
full on-the-job training
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Gain experience in facilities management, administration and business operations
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Work alongside an experienced Facilities team
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Casual employment initially, with the opportunity for permanent employment for the right candidate
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Opportunity to develop your administrative and systems skills within a growing business
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Who Would Suit This Role? n
This position would suit a recent high school graduate who is
tech-savvy, organised, reliable and eager to learn
.
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You don't need years of experience — we are looking for the right attitude, attention to detail and willingness to learn. If you're someone who enjoys working on a computer, likes keeping things organised and wants to develop practical workplace skills, we'd love to hear from you.
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#J-*****-Ljbffr

📌 Junior Facilities Administration Assistant (Townsville)
🏢 Rgit Australia
📍 Townsville