Operations and Support | Toowoomba
Closing date: 04/10/2026
Executive Officer (Business Services)
Full-Time Permanent Role
On Site Free Carparking
Collaborative Team Environment
The Executive Officer (Business Services) plays a key role in
supporting the Director of Business and Operations by providing
high-level executive, governance, risk and compliance support.
Working closely with senior leaders, this position helps coordinate
Board and committee processes, strengthens regulatory compliance
and risk management practices, and ensures the smooth and effective
operation of executive administration across the School.
About TGS
Founded in ****, TGS is a member school of the Great Public
Schools Association of Queensland (GPS).
It is an independent
non-denominational day and boarding school for boys with a total
enrolment of 1,100 from Preparatory to Year 12.
There are
approximately 300 boarders in the School coming predominantly from
throughout Queensland, Northern New South Wales and the Northern
Territory.
The School's campus covers 20.5 hectares and is
located one kilometre from the centre of Toowoomba.
It is our vision that our boys will graduate from TGS with the
skills to be independent, well-balanced, and successful in
life.
That they are boys of good character who respond well
to challenges and achieve life-long wellbeing.
About the Position
Reporting to the Director of Business and Operations, this
position requires a highly organised and professional individual
with strong communication skills, sound judgement, attention to
detail and the ability to manage sensitive information while
building effective relationships with senior leaders, Trustees and
external stakeholders.
The successful candidate will possess
tertiary qualifications in law, governance, risk, compliance,
business administration, or demonstrate equivalent relevant
experience.
Selection Criteria:
You will be able to demonstrate your ability and commitment
to:
Providing high-level executive and governance support
within an organisation, including the preparation of
professional reports, correspondence, briefing papers, Board or
executive documentation.
Supporting governance, risk, compliance and legal processes




while maintaining high standards of accuracy, confidentiality
and professional judgement.
Coordinating Board, committee or executive governance
processes, including agenda preparation, minute taking, action
tracking and governance administration.
Managing competing priorities, deadlines, governance
obligations and executive workflows in a fast-paced environment
while maintaining attention to detail and quality
outcomes.
Developing, maintaining and improving governance,
compliance, policy and document control processes to support
organisational effectiveness, oversight and regulatory
compliance.
Strong written communication skills, including the ability
to research, analyse and prepare clear documentation to support
decision-making, governance reporting, risk mitigation and
compliance outcomes.
Building positive and productive working relationships with
senior leaders, staff, trustees and external stakeholders
through excellent communication and collaboration.
Working independently with initiative and sound judgement,
while recognising when to seek guidance, escalate issues or
consult with key stakeholders.
Utilising advanced technology and administrative systems,
including Microsoft Office, document management platforms and
governance or compliance management tools, to deliver efficient
and effective business support.
For a full Position Description please refer to the attachment
below.
How to apply:
All applications are to be submitted via TGS's online Careers
Portal and include:
a cover letter addressed to the Headmaster addressing the
vacancy being applied for;
a resume;
the names and contact details of three confidential
referees.
Enquiries should be directed to the People & Culture Team on 07
********* or email ******
Applications close on 4 October ****.
Please note the advertising closing date is indicative only




and TGS reserves the right to close the advertisement before this
date is reached.
Therefore, you are encouraged to submit your
application as soon as possible.
We do not welcome interest from recruitment agencies at this
time.
Applicants must possess the legal right to live and work in
Australia to be considered for this position.
Student Protection at Toowoomba Grammar
School
Our school is committed to safeguarding and promoting the
welfare of all the students in our care and expects all applicants
to share this commitment.
At TGS, staff are committed to
providing environments where children and young people receive the
highest standard of care, where their rights are supported, and
they can thrive and be fruitful.
Staff at TGS understand the Child
Protected Standards and how the school promotes the development of a
strong, child-centred culture that prioritise safety, cultural
responsiveness, and wellbeing for all children and young
people.
TGS places emphasis on genuine engagement with children and
young people, create conditions that reduce the likelihood of harm
to children and young people, create conditions that increase the
likelihood of identifying harm, and respond to any concerns,
disclosures, allegations or suspicions of any person, including
employees.
Committed to the provision of a safe and supportive living and
learning environment for all students, staff must:
Understand and adhere to all obligations relating to the
protection of children and young people as outlined in our
policies and procedures
Attend or complete all student protection mandatory
training annually and any other professional learning events as
required by the School
Support and engage with all student protection initiatives
and programs across the School.
All School staff, unless otherwise eligible for an exemption,
must possess a current Positive Notice or "Blue Card" issued under
the Working with Children Check Act **** before
commencing employment with the School.
Volunteer Blue Cards
are required to be transferred to Paid Employment cards.
Attachments:
- PD - Business Services - Executive Officer v1.pdf
- TGS Privacy Policy V12.pdf

📌 Executive Officer (Business Services) (Toowoomba)
🏢 Toowoomba Grammar School
📍 Toowoomba