Job Description

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Our client is a rapidly growing and purpose-driven organisation with a diverse portfolio of businesses and charitable entities. With ambitious growth plans and a high-performing culture, they are seeking an experienced Executive Assistant to provide strategic support to their Director of Finance and help drive efficiency across a complex and fast-paced environment.

Initially available as a temporary prospect for up to six months, this role offers the potential to transition to a permanent position for the right person. The position is based in the Geelong region with flexibility for either hybrid or office-based work.

Your new role /n

As Executive Assistant to the Director of Finance, you will play a critical role in keeping a busy finance function operating efficiently. Working closely with a senior executive, you will manage competing priorities, oversee workflows, coordinate key deliverables and ensure deadlines are met across multiple stakeholders.

Key responsibilities /n

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- Managing executive diaries, inboxes and communications

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- Coordinating projects, tasks and deadlines through Asana or similar platforms

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- Using AI tools such as Claude to support reporting, presentations, correspondence and workflow improvements

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- Preparing meeting agendas, board papers, reports and presentations

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- Monitoring progress on key projects and following up on outstanding actions

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- Coordinating reporting timelines and ensuring deliverables are submitted on time

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- Liaising with internal teams, external stakeholders and service providers

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- Supporting governance, documentation and general executive administration

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This is a highly visible position suited to someone who thrives in a fast-paced environment and enjoys being the person who keeps everything moving.

What you'll need to succeed /n

To be successful in this role, you will bring:

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- Demonstrated experience as an Executive Assistant supporting a Chief Financial Officer, Director of Finance or GM of Finance

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- Exceptional organisational skills and the ability to manage multiple competing priorities

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- Must have experience using Asana and Claude in a professional environment, or demonstrate advanced capability with AI, workflow automation and project management platforms.

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- Excellent communication skills and confidence working with senior stakeholders

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- A proactive and solutions-focused approach with the ability to work autonomously

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- Strong attention to detail and the ability to manage confidential information professionally

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- Advanced Microsoft Office skills, including Word, Excel, Power Point and Outlook

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- Experience within legal, professional services, Big Four or similarly high-performance environments will be highly regarded.

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- A background in finance, accounting or corporate services would be advantageous but is not essential.

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What you'll get in return /n

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- Opportunity to work directly alongside a senior executive in a growing organisation

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- A varied and impactful role where no two days are the same

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- Exposure to modern AI tools and technology-driven ways of working

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- Flexible hybrid working arrangements based in the Geelong region

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- Potential pathway from temporary employment to a permanent opportunity

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- Competitive remuneration package and supportive team culture

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