Job Description

About the Role

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/n We are seeking a highly organised, professional, and proactive Professional Assistant to the Operations Director to join our team based in Jandakot . This role is ideal for an experienced administrative professional who thrives in a fast-paced, project-based operational environment and can provide high-level support to ensure the smooth running of daily activities.

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The successful candidate will play a key role in supporting the Operations Director through effective diary management, meeting coordination, communication support, and general administrative assistance.

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Key Responsibilities

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/n In this role, you will be responsible for providing professional and confidential administrative support to the Operations Director, including:

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- Managing a busy diary and coordinating appointments

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- Scheduling meetings and preparing meeting invites

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- Assisting with travel arrangements and logistics where required

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- Preparing correspondence, documents, and presentations

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- Taking meeting minutes and following up on action items

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- Supporting communication between internal teams and external stakeholders

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- Assisting with project administration and operational coordination

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- Maintaining organised records, files, and documentation

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- Providing general secretarial and business administrative support

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- Assisting with ad hoc tasks to support the Operations Director and broader operational team

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About You

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/n To be successful in this role, you will have:

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- 3 to 5 years' experience in an administrative or assistant role within a project-based operational environment

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- Strong written and verbal communication skills

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- Excellent organisational and time-management abilities

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- Proven experience managing diaries and scheduling meetings

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- A professional, discreet, and approachable manner

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- Strong attention to detail and the ability to manage multiple priorities

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- Good judgement, initiative, and the ability to work independently

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- Strong proficiency in Microsoft Office and general business systems

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Qualifications

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- A qualification in Secretarial Studies, Business Administration , or an equivalent field will be advantageous

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Why Join Us?

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/n This is an exciting opportunity to join a dynamic operational environment where you will play an important support role in helping drive efficiency and coordination at leadership level. You will be part of a professional team and have the opportunity to contribute meaningfully to the success of the business.

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How to Apply

/n If you are a motivated and capable professional assistant looking for your next chance in a dynamic operational setting, we would love to hear from you.

📌 Project Coordinator / Operations Administrator (Albany)
🏢 Xcalibur
📍 Albany