Job Description

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Company Description n

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Dominant Music is a fun, energetic, fast growing company that distributes and markets some of the worlds biggest and best musical instrument brands. We have a strong family history and a big future! Our head office is based in the eastern suburbs of Melbourne in a modern, purpose built facility with over 30,000 sq ft of storage.

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Why choose Dominant Music ?

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• We have a nation wide reputation for excellence and achievement in the distribution and marketing of Musical Instruments.
n • Work and become friends with a positive team of passionate people
n • Enjoy an exciting, fast-paced and demanding environment
n • Be a significant part of building something great
n • Enjoy generous staff discounts on major Musical Equipment Brands
n • We look after our people
n • Career progression and ongoing challenges as we grow
n • OH! And we serve outstanding, Free coffee!

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Job Description n

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ROLES & RESPONSIBILITIES

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Reports to: General Manager
Location: 5 / 613 Whitehorse Rd, Mitcham Vic 3132
Tenure Type: Full Time, Ongoing
Hours of work : 38 hours per week (+ plus reasonable additional hours) Flexible
Remuneration: Up to $40k + Super & up to 10% Performance Bonus

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ADMINISTRATION/OFFICE

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- Management of general office responsibilities to ensure its smooth operation Inclusive of ordering of stationery supplies, petty cash disbursements, records management, Booking appointment and travel, organisation of meetings etc.
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- Provide assistance to other functional managers including arranging travel, WIP reports, budgets development and variation monitoring, arrange meetings, book appointment for road sales rep’s etc.
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- Liaise with members of the senior management team to develop policies and protocols, and review office processes and systems to ensure effective performance
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- Manage the administrative documentation and importing procedures for incoming shipments in accordance with company procedures and ensuring compliance with government regulations.

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ACCOUNTS

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- Oversee the accounts receivable and payable processes from invoicing to payments, entering supplier invoices and scheduling payments.
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- Deal with customers on a day-to-day basis, tend to their enquiries and ensure they are always satisfies and happy.
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- Contact customers to aid with prompt payments as well as debt collection & reminder calls.
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- Undertake other bookkeeping processes to ensure the accuracy and timely completion of tasks
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- Produce appropriate reports for accounting and business analysis purposes including budgets to aid and support senior management’s oversight of business performance
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- Liaise with company accountant on month-end reconciliations and obligations
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- Closely monitor and ensure timely follow-up of overdue accounts

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GENERAL DUTIES

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- Enhance the reputation of the organisation by acting as an ambassador at all times.
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- Maintain and manage data records and all linked data to ensure it’s constant accuracy and integrity.
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- Uphold all workplace health and safety obligations and take reasonable care so as to prevent accidents or injuries to self or others.
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- Perform other duties as required that align with Dominant Music’s goals.
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KEY PERFORMANCE INDICATORS (KPI)

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- % of overdue invoices
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- Billing accuracy
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- Average Sale to Received money in days
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- Office expenditure is within budget tolerances (+/- 5%)
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- Timeliness in reporting variances against budget across the business
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- Positive customer feedback
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Qualifications n

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Knowledge & Expertise

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- Substantial knowledge of book-keeping and accounts procedures is essential
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- Significant experience in bookkeeping and office management. Relevant experience within a wholesale environment will be an advantage
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- Familiarity with Netsuite (or other ERP Systems) will be an advantage
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- Relevant tertiary/TAFE qualifications
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IT Skills

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- Advanced Microsoft Word & Mail client (Outlook or other)
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- Advanced Excel (ability to manipulate data using formulas),
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- Comfortable with the use of web browsers (Chrome or Firefox)
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- Comfortable with the use of Mac operating system
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Financial Literacy

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- Demonstrated ability to input, extract and manipulate financial information
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- Demonstrated ability to analyse financial data and report trends to aid decision making
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- Commercially astute, results/goals oriented
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Interpersonal Skills

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- Possess a proven ability to articulate information and interact effectively with a range of stakeholders including members of the public, industry participants and colleagues.
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Written communication skills

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- Demonstrated ability to produce high quality documents which are concise, error free, and with attention to detail on accuracy grammar, and professional layout.
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Judgment

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- Ability to make prudent judgements, solve problems and know when to escalate or refer matters
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- Demonstrated ability to maintain confidentiality on sensitive matters and conduct oneself professionally and with discretion.
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Self-motivated and Time Management

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- Self-starter, conscientious with good time management and personal organisational skills
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Self-leadership

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- Operate and respond to changes including pressure situations with an appropriate level of patience, flexibility and resilience.
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Accuracy

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- Exceptional skills in accuracy (particularly data entry), attention to detail and thoroughness
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Before you apply please consider:

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• Are you excited about working in a fast-paced, some times high pressure environment?
n • Are you passionate about the distribution of musical instruments and not just listening to music and playing an instrument?
n • Are you passionate about building great brands and relationships?
n • Are you self motivated and well organised?
n • Can you manage your time and tasks, prioritise and work effectively?

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Additional Information n

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TO APPLY, PLEASE CLICK THE 'I'M INTERESTED BUTTON' TO SUBMIT YOUR RESUME

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All Applications will be received in full confidence

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📌 Administrations, Accounts and Office Coordinator (Mitcham)
🏢 Dominant Music
📍 Mitcham