Job Description

Administrative Assistant n

Location: Sydney, Australia

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Based onsite in our Sydney office, you’ll provide day‑to‑day administrative support to members of our senior leadership team while helping ensure the office runs smoothly. This is a varied role that combines executive support, office coordination and general administration.

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This is a great opportunity for someone with a few years of administrative or coordination experience who is organised, proactive and enjoys working in a busy, rapid‑paced environment.

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This is a part‑time, onsite role working four days per week (0.8 FTE) .

Responsibilities n

Executive Support

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- Provide calendar coordination, meeting scheduling and day‑to‑day administrative support to senior leaders.
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- Assist with preparation of documents, presentations and basic reporting.
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- Support meeting coordination, including agendas, note‑taking and follow‑ups.
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- Manage travel bookings and expense administration for assigned leaders.
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- Help triage and coordinate incoming requests, ensuring timely and professional responses.
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Office Coordination

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- Support the smooth day‑to‑day operation of the Sydney office, acting as the first point of contact for visitors, building management and general queries.
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- Maintain office supplies, kitchen, meeting rooms and shared spaces – including daily upkeep of kitchen, dishwasher and coffee machine.
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- Coordinate couriers, deliveries and daily mail management.
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- Monitor company car registers and coordinate bookings for staff.
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- Assist with the organisation of staff gifts, awards and stakeholder thank‑you items.
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- Escalate facilities issues as needed and provide ad‑hoc support across the business.
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Events & Culture

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- Assist with organising internal events, team activities and office initiatives – from leadership off sites and team lunches to end‑of‑year celebrations.
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- Coordinate catering and logistics for meetings and small events.
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- Support ad‑hoc travel bookings including flights, accommodation and car hire.
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- Partner with the People & Talent team on culture initiatives and in‑office experiences.
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Requirements n

About You

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This role is for someone who takes pride in making things work – someone who’s proactive, organised and energised by variety.

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- 2–3 years’ experience in an administrative or coordination role, ideally with exposure to supporting senior stakeholders.
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- A proactive approach – you anticipate needs, take initiative and follow through reliably.
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- Excellent written and verbal communication skills, with the ability to engage professionally across a range of stakeholders.
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- Strong attention to detail and the ability to manage multiple priorities in a dynamic environment.
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- Sound judgement when handling sensitive or confidential information.
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- A positive, can‑do attitude and a genuine enjoyment of being the person who holds things together.
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Highly regarded:

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- Prior experience in an Executive Assistant capacity.
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- Experience working in a tech, SaaS or high‑growth scale‑up environment.
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Benefits n

Why Join Compass

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- A vibrant, connected onsite office environment in the heart of North Sydney.
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- Learning and development opportunities, including a dedicated PD budget.
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- 24/7 access to our Employee Assistance Program (EAP), including face‑to‑face, phone and live chat support.
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- A parental leave program for both primary and secondary carers.
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- Regular team events, social budgets and in‑office perks help you stay connected, from team lunches to end‑of‑week socials.
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- Employee Referral Program.
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- A supportive, inclusive culture where your voice is valued and heard.
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Compass is proud to be an equal opportunity employer. We embrace and celebrate diversity and are committed to creating an inclusive environment for all employees.

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Prior to commencing employment, you’ll need:

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- A valid Employee Working With Children Check.
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- A satisfactory National Police Check.
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- Verification of unrestricted work rights in Australia (e.g. citizenship, passport or birth certificate).
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📌 Outpatient Admin & Scheduling Specialist (Part-Time) (New South Wales)
🏢 the original
📍 New South Wales