Job Description

You will be joining a major utilities company working on a high-profile rail maintenance contract based in Rouse Hill. The scale of this contract means there will be a lot of opportunity for you to further develop your skills within a professional, fast-paced setting.

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About your new role

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As a Contract & Contractor Administrator, you will be supporting the organisation by coordinating contractor access, documentation, compliance records, and administrative controls across the contract. Your a typical day will involve:

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- Coordinating contractor onboarding, site access, inductions, permits, and tracking required documentation (licences, insurances, SWMS, and competencies).
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- Controlling contractor scheduling for works, shutdowns, possessions, and planned maintenance activities.
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- Maintaining work order records, asset data, service reports, and updating spreadsheets, trackers, and dashboards.
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- Preparing weekly reports on contractor performance, outstanding actions, open defects, and overdue documentation.
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- Supporting document control for work instructions, compliance packs, photos, test sheets, and certificates.
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- Following up with contractors for quotes and completion evidence, while liaising closely with supervisors and planners.
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What you will need

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You will be someone who enjoys working in a busy environment and will have excellent attention to detail to ensure records are always audit-ready. The ideal candidate will have:

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You will be joining a major utilities company working on a high-profile rail maintenance contract based in Rouse Hill.



The scale of this contract means there will be a lot of opportunity for you to further develop your skills within a professional, fast-paced environment.

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About your new role

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As a Contract & Contractor Administrator, you will be supporting the organisation by coordinating contractor access, documentation, compliance records, and administrative controls across the contract. Your a typical day will involve:

n

n
- Coordinating contractor onboarding, site access, inductions, permits, and tracking required documentation (licences, insurances, SWMS, and competencies).
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- Controlling contractor scheduling for works, shutdowns, possessions, and planned maintenance activities.
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- Maintaining work order records, asset data, service reports, and updating spreadsheets, trackers, and dashboards.
n
- Preparing weekly reports on contractor performance, outstanding actions, open defects, and overdue documentation.
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- Supporting document control for work instructions, compliance packs, photos, test sheets, and certificates.
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- Following up with contractors for quotes and completion evidence, while liaising closely with supervisors and planners.
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What you will need

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You will be someone who enjoys working in a busy environment and will have excellent attention to detail to ensure records are always audit-ready. The ideal candidate will have:

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- Experience in Administration, Project Support, Compliance, Coordination, or a similar Office Support role.
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- Strong capability to validate data and update spreadsheets, trackers, and client portals.
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- Ability to work in a busy environment and confidently follow up with external contractors.
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- Be self-motivated, with a positive attitude to work.
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- High attention to detail.
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This is a great opportunity

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With an immediate start and an ongoing temporary arrangement, you will also benefit from:

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- Opportunity for growth.
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- Supportive team with a great culture.
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- Free on-site parking and close to public transport.
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Next steps

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If this sounds like you, please hit APPLY NOW or send your CV to Jess at ***************@randstad.com.au for more information.

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At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.

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📌 Contract & Contractor Admin -- Rail Projects (On-site Parking) (New South Wales)
🏢 Randstad
📍 New South Wales