Job Description

## Office ManagerApply: Doncaster, VIC: Full time: Posted Today: End Date: October 15, 2026 (28 days left to apply): JR10018821**Office Manager | Melbourne****About the Role**The Office Manager plays a critical role in providing high-level confidential executive support to members of the Australian Executive Committee (AEC), while leading the day-to-day management of Heidelberg Materials' Melbourne corporate office.

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This role combines executive administration, office leadership, facilities management, and commercial coordination responsibilities to ensure the productive operation of our Melbourne headquarters and deliver an exceptional employee and visitor experience.**Key Responsibilities****Executive Support*** Provide confidential, professional administrative support to Regional General Manager – Southern Region.* Manage complex calendars, appointments, meetings, and travel arrangements.* Coordinate AEC meeting schedules and prepare meeting packs, presentations, and supporting documentation.* Attend meetings, record accurate minutes, and track actions through to completion.* Develop executive-level presentations and reports using PowerPoint, Excel analytics, and business insights.* Manage website and customer enquiries, ensuring timely responses and escalation where required.* Support recruitment activities including advertising, interview coordination, onboarding, and training plans.**Office & Facilities Management*** Lead the day-to-day operations of the Melbourne corporate office.* Manage office suppliers, contractors, and service providers to ensure effective service delivery.* Coordinate office maintenance, workplace improvements, fit-outs, repairs, and facilities projects.* Organise company events,



leadership meetings, and employee engagement activities.* Drive initiatives that enhance workplace experience, employee satisfaction, and customer service standards.**Commercial & Business Management*** Manage office operating budgets and track expenditure against approved budgets.* Coordinate vendor contracts and service agreements, ensuring compliance with commercial terms and company policies.* Provide commercial support to senior manager through reporting, analysis, and business administration activities.* Monitor office-related costs and identify opportunities for process improvement and operational efficiencies.* Manage corporate credit card reconciliations and expenses.* Assist with lease management, workplace compliance obligations, and vendor relationship management.* **Transport fleet lease management.*** **Contract Management*** Support business continuity, risk management, and workplace governance initiatives relevant to office operations.**What You'll Bring*** Demonstrated experience supporting senior executives within a fast-paced corporate environment.* Previous experience in an Executive Assistant, Office Manager, Commercial Coordinator, or similar role.* Strong commercial acumen with experience managing budgets, contracts, suppliers, or procurement processes.* Advanced Microsoft Office skills,



particularly PowerPoint, Excel, Outlook, and Teams.* Strong analytical, research, and problem-solving abilities.* Excellent organisational skills with the ability to manage competing priorities and strict deadlines.* High attention to detail and commitment to quality outcomes.* Exceptional stakeholder engagement, communication, and relationship-building skills.* Ability to exercise discretion and maintain confidentiality.* A proactive mindset with the ability to take ownership and drive continuous improvement initiatives.**Why Join Heidelberg Materials?**At Heidelberg Materials, we understand that your wellbeing and professional growth are important. We offer:* **Salary Packaging Benefits** – Potential savings on eligible work and personal expenses.* **Learning & Development** – Access to professional development and career growth opportunities.* **Paid Parental and Grandparent Leave** – Supporting families through life's important moments.* **Discounted Concrete & Quarry Products** – Exclusive employee discounts.* **Novated Leasing** – Access to vehicle leasing benefits through our partner providers.* **Health & Wellbeing Programs** – Discounts on health insurance, gyms, and retail benefits.* **Car Hire Discounts** – Savings through preferred rental providers.* **JB Hi-Fi Employee Discounts** – Access to a range of discounted electronics and technology products.

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Heidelberg Materials is an equal opportunity employer. We encourage applications from Aboriginal and Torres Strait Islander peoples, people with disability, people from diverse cultural backgrounds, and members of the LGBTQIA+ community.

📌 Office Manager (Victoria)
🏢 Heidelberg Materials Group
📍 Victoria