Operations and Support | Toowoomba

Closing date: 04/10/2026

Executive Officer (Business Services)

- Full time Permanent Role
- On Site Free Carparking
- Collaborative Team Environment

The Executive Officer (Business Services) plays a key role in supporting the Director of Business and Operations by providing high-level executive, governance, risk and compliance support. Working closely with senior leaders, this position helps coordinate Board and committee processes, strengthens regulatory compliance and risk management practices, and ensures the smooth and effective operation of executive administration across the School.

About TGS

Founded in 1875, TGS is a member school of the Great Public Schools Association of Queensland (GPS). It is an independent non-denominational day and boarding school for boys with a total enrolment of 1,100 from Preparatory to Year 12. There are approximately 300 boarders in the School coming predominantly from throughout Queensland, Northern New South Wales and the Northern Territory. The School’s campus covers 20.5 hectares and is located one kilometre from the centre of Toowoomba.

It is our vision that our boys will graduate from TGS with the skills to be independent, well-balanced, and successful in life. That they are boys of good character who respond well to challenges and achieve life-long wellbeing.

About the Position

Reporting to the Director of Business and Operations, this position requires a highly organised and professional individual with strong communication skills, sound judgement, attention to detail and the ability to manage sensitive information while building effective relationships with senior leaders, Trustees and external stakeholders. The successful candidate will possess tertiary qualifications in law, governance, risk, compliance, business administration, or demonstrate equivalent relevant experience.

Selection Criteria:

You will be able to demonstrate your ability and commitment to:

- Providing high-level executive and governance support within an organisation, including the preparation of professional reports, correspondence, briefing papers, Board or executive documentation.
- Supporting governance, risk,



compliance and legal processes while maintaining high standards of accuracy, confidentiality and professional judgement.
- Coordinating Board, committee or executive governance processes, including agenda preparation, minute taking, action tracking and governance administration.
- Managing competing priorities, deadlines, governance obligations and executive workflows in a fast-paced environment while maintaining attention to detail and quality outcomes.
- Developing, maintaining and improving governance, compliance, policy and document control processes to support organisational effectiveness, oversight and regulatory compliance.
- Strong written communication skills, including the ability to research, analyse and prepare clear documentation to support decision-making, governance reporting, risk mitigation and compliance outcomes.
- Building positive and productive working relationships with senior leaders, staff, trustees and external stakeholders through excellent communication and collaboration.
- Working independently with initiative and sound judgement, while recognising when to seek guidance, escalate issues or consult with key stakeholders.
- Utilising advanced technology and administrative systems, including Microsoft Office, document management platforms and governance or compliance management tools, to deliver efficient and effective business support.

For a full Position Description please refer to the attachment below.

How to apply:

All applications are to be submitted via TGS’s online Careers Portal and include:

- a cover letter addressed to the Headmaster addressing the vacancy being applied for;
- a resume;
- the names and contact details of three confidential referees.

Enquiries should be directed to the People & Culture Team on 07 4687 2500 or email [email protected] Applications close on 4 October 2026.





Please note the advertising closing date is indicative only and TGS reserves the right to close the advertisement before this date is reached. Therefore, you are encouraged to submit your application as soon as possible.

We do not welcome interest from recruitment agencies at this time.

Applicants must possess the legal right to live and work in Australia to be considered for this position.

Student Protection at Toowoomba Grammar School

Our school is committed to safeguarding and promoting the welfare of all the students in our care and expects all applicants to share this commitment. At TGS, staff are committed to providing environments where children and young people receive the highest standard of care, where their rights are supported, and they can thrive and be fruitful. Staff at TGS understand the Child Safe Standards and how the school promotes the development of a strong, child-centred culture that prioritise safety, cultural responsiveness, and wellbeing for all children and young people.

TGS places emphasis on genuine engagement with children and young people, create conditions that reduce the likelihood of harm to children and young people, create conditions that increase the likelihood of identifying harm, and respond to any concerns, disclosures, allegations or suspicions of any person, including employees.

Committed to the provision of a safe and supportive living and learning environment for all students, staff must:

- Understand and adhere to all obligations relating to the protection of children and young people as outlined in our policies and procedures
- Attend or complete all student protection mandatory training annually and any other professional learning events as required by the School
- Support and engage with all student protection initiatives and programs across the School.

All School staff, unless otherwise eligible for an exemption, must possess a current Positive Notice or “Blue Card” issued under the Working with Children Check Act 2000 before commencing employment with the School. Volunteer Blue Cards are required to be transferred to Paid Employment cards.

📌 Executive Officer (Business Services) (Toowoomba)
🏢 Toowoomba Grammar School
📍 Toowoomba