- Manage AP, payroll, reconciliations, BAS and financial reporting
- Oversee budgets, cost control, forecasting and financial performance
- Work across Xero, Lightyear and Tanda to maintain accurate financial operations

Little Zak's Academy is privately owned and family run. Our aim is to provide early childhood care and education in a safe, welcoming, adopting and nurturing environment. Our staff are dedicated professionals who value the importance of maintaining an optimum level of care and education for all children. We select our staff based on knowledge and values, vision for children and learning, and commitment to families.

We are looking for an experienced Finance Manager to join our Support Office in Ryde. This is a full time, office-based role, Monday to Friday.

About the Role

We are seeking an experienced and hands-on Finance Manager to oversee the financial operations of a portfolio of early childhood education and care centres.

This role will have end-to-end responsibility for the finance functions associated with the allocated centres, including accounts payable, fortnightly payroll, daily bank reconciliations, monthly revenue reconciliations, budgeting, cost control, financial reporting and quarterly BAS.

The Finance Manager will work closely with Centre Directors and Operations to monitor financial performance, control costs, manage budgets and ensure the financial operations of each centre are accurate, efficient and compliant.

Key responsibilities include:

Accounts Payable

- Manage the full accounts payable function for 10 allocated centres.
- Process and review supplier invoices through Lightyear.
- Ensure invoices are correctly coded, approved and allocated to the appropriate centre and cost centre.
- Monitor supplier accounts, outstanding invoices and payment schedules.
- Investigate and resolve invoice and payment discrepancies.
- Review supplier costs and identify opportunities to control expenditure.
- Maintain accurate accounts payable records in Xero.

Cost Control & Budget Management

- Take ownership of cost control across the 10 allocated centres.
- Prepare, monitor and manage centre budgets in consultation with Centre Directors and Operations.
- Track actual expenditure against budget and investigate significant variances.
- Monitor labour costs, supplier costs and other major centre expenses.
- Identify areas of overspending and work with Centre Directors to implement corrective actions.
- Review expenditure to ensure purchases are appropriate, approved and within budget.
- Identify opportunities to reduce unnecessary expenditure while maintaining operational requirements.
- Prepare regular budget versus actual reports.
- Assist with annual budgeting, forecasting and financial planning.
- Provide Centre Directors and management with clear financial information to support decision-making.





Payroll

- Manage and coordinate fortnightly payroll processes for the allocated centres using Tanda.
- Review payroll data for accuracy, including timesheets, leave, allowances and payroll adjustments.
- Monitor labour costs against centre budgets.
- Investigate payroll discrepancies and work with Centre Directors and Payroll to resolve issues.
- Ensure payroll information is reviewed and submitted within required deadlines.
- Maintain accurate payroll-related financial records.

Bank Reconciliation

- Complete daily bank reconciliations for the allocated centres.
- Reconcile bank transactions in Xero and investigate unreconciled items.
- Ensure all transactions are accurately recorded and allocated to the correct centre and account.
- Identify and resolve discrepancies promptly.

Revenue Reconciliation

- Complete monthly revenue reconciliations for each allocated centre.
- Reconcile centre revenue against relevant systems and financial records.
- Investigate revenue variances and resolve discrepancies.
- Monitor outstanding revenue and follow up on issues as required.

Financial Reporting

- Prepare monthly financial reports for the 10 allocated centres.
- Analyse revenue, expenditure, labour costs, budgets and centre profitability.
- Prepare budget versus actual reports and investigate material variances.
- Provide financial commentary and identify areas requiring management attention.
- Assist with forecasting and financial planning.
- Provide Centre Directors with clear and practical financial information.

BAS & Compliance

- Assist with the preparation and lodgement of quarterly BAS.
- Complete and review GST reconciliations.
- Ensure financial records are accurate and maintained appropriately.
- Assist with financial audits and other compliance requirements.
- Maintain appropriate financial controls across the allocated centres.

Centre Finance Support

- Act as the key finance contact for the allocated Centre Directors.
- Provide financial guidance on budgets, expenditure and cost control.
- Work closely with Centre Directors to improve financial performance.
- Support centre leadership in understanding financial reports and budget performance.
- Ensure finance processes and controls are consistently followed across all 10 centres.

Systems & Software The successful candidate will ideally have experience using:

- Xero – accounting, reporting, reconciliations and financial management.
- Lightyear – accounts payable,



invoice processing and approvals.
- Tanda – HR, payroll, timesheets, leave and labour cost management.

Experience with other accounting, payroll or finance systems will also be considered. Why Join Us?

- Competitive salary package of up to $150,000 per annum plus superannuation
- Up to 50% childcare discount
- Wellbeing Day each year (available after 12 months of service)
- $50 monthly wellness allowance
- $1,000 referral bonus
- EAP (Sonder) for confidential wellbeing support
- Supportive and high-performing team environment
- Career progression opportunities within a growing organisation

About you The successful candidate will be an experienced finance professional with strong accounting, commercial and analytical skills and the ability to manage the financial operations of multiple centres.

You will ideally have

- Relevant qualification in Accounting, Finance, Commerce or a related discipline.
- Previous experience as a Finance Manager, Management Accountant, Senior Accountant or similar.
- Experience managing finance across multiple sites, centres or business units.
- Strong accounts payable and reconciliation experience.
- Strong budgeting, forecasting and cost control experience.
- Experience analysing budget versus actual performance.
- Experience managing labour costs and payroll-related financial processes.
- Experience with BAS and GST reconciliations.
- Strong Xero experience.
- Strong attention to detail and numerical accuracy.
- Excellent Excel skills.
- Strong analytical and problem-solving skills.
- Ability to manage multiple priorities and deadlines.
- Strong communication skills and confidence working with Centre Directors and operational management.

Desirable

- Experience in a multi-site business environment.
- Experience in early childhood education and care, healthcare, retail, hospitality or a similar industry.
- Experience using Xero, Lightyear and Tanda.
- Experience managing centre-level budgets and operational expenditure.
- Experience working with Centre Directors or other operational leaders.

Little Zak's Child Safety Commitment Little Zak’s Academy is a Child Safe Organisation. We prioritise the safety, wellbeing, and rights of all children and maintain a robust culture of child safety across our services. As part of our commitment, we have a rigorous recruitment and screening process in place, including comprehensive reference checks, Police checks and child-safe employment checks.

By applying for a role with Little Zak’s Academy, you acknowledge and agree to undergo all required child safety checks as part of our employment process.

We are an equal opportunity workplace where diversity is embraced. We foster a culture that supports inclusion and we encourage all qualified candidates to apply.

📌 Finance Manager (Ryde)
🏢 Little Zak's Academy
📍 Ryde