Nadine Stevens Legal is a boutique and growing law firm practising primarily in family law, conveyancing and estates. We are looking for an organised, proactive and positive Legal Secretary or Administration Assistant to join our friendly team.
This role would suit someone with strong administrative skills who takes pride in keeping matters organised, following tasks through to completion and helping a legal practice run efficiently.
About the role
You will provide administrative and secretarial support across the firm, with a particular focus on family law matters.
Key responsibilities
- Managing emails, calendars, appointments and task lists
- Opening, maintaining and closing electronic client files
- Preparing and formatting letters, court documents and other correspondence
- Communicating professionally and compassionately with clients
- Assisting with court filing, briefs, financial disclosure and document collation
- Following up outstanding documents, tasks and client instructions
- Preparing invoices and assisting with work-in-progress and billing processes
- Maintaining accurate file notes and ensuring deadlines are recorded and monitored
- Providing general administrative support to the solicitors and wider team
- Proactively identifying tasks that can be progressed or completed.
About you
- Highly organised, reliable and able to prioritise competing tasks
- Proactive and willing to take ownership of their work
- Comfortable working from task lists and following matters through to completion
- Able to work independently and unassisted when required, while also contributing positively as part of a team
- Confident using initiative and identifying the next steps required to progress a matter
- An effective communicator with a professional and friendly manner
- Confident using technology and learning current systems
- Accurate and attentive to detail
- Discreet and able to handle sensitive and confidential information
Previous family law experience would be highly regarded; however, we are also open to someone with excellent administration or legal support experience who is genuinely willing to learn. Experience using Smokeball, the Commonwealth Courts Portal, InfoTrack or PEXA would also be highly regarded, but training can be provided to the right person.
About us
Nadine Stevens Legal is a boutique and growing law firm practising primarily in family law, conveyancing and estates. We are a small, approachable and supportive team where your contribution will be noticed and valued. We offer varied work, practical training and the opportunity to develop your legal administration skills across several areas of law.