Office Manager

Company: Infinity Steel Fixers Pty Ltd

Location: Geelong, Australia

Employment Type: Full-time

Salary: $92,000 + Superannuation

Core Purpose

Infinity Steel Fixers is growing and expanding with additional projects and is looking for a full-time Office Manager to oversee and manage the day-to-day administration, operations, and support functions of the business to ensure efficient delivery of contracts and other service projects across client sites.

Candidate Should Have

- An Australian master’s degree in business administration.
- At least 1 year of Australian work experience as a manager in the construction and trade services industry.

· At least 3 years of relevant experience in office administration, operational coordination and staff management, including experience gained in Australia and overseas.

- Strong organisational, communication and stakeholder management skills.
- Ability to manage multiple tasks and coordinate staff, contractors, clients and suppliers.

Key Duties & Responsibilities

Operations & Service Delivery

- Coordinate daily schedules for trade services teams across multiple client sites.
- Liaise with site supervisors and clients to ensure service standards, scope of works, and SLAs are met.
- Coordinate steel fixing contracts across multiple client sites and project stages
- Liaise with builders and head contractors regarding scope of works, site requirements and delivery timelines
- Monitor job progress, address service issues, and implement corrective actions to maintain client satisfaction.
- Conduct regular site visits and audits to verify quality, safety, and compliance.

Administration & Documentation

- Maintain accurate records of contracts, service agreements, work orders, and client correspondence.
- Prepare and process invoices, purchase orders, and supplier payments in coordination with accounts.
- Manage employee records, rosters, timesheets, and leave in line with company policy and Fair Work requirements.




- Develop and update operational procedures, checklists, and standard operating procedures.

Staff & Contractor Management

- Manage subcontractor and labour hire arrangements including scheduling, allocation and performance monitoring
- Oversee recruitment, onboarding, and induction of administrative, trade services and operational staff.
- Allocate resources and staff to jobs based on skill, location, and workload.
- Monitor staff performance, provide training where required, and conduct performance reviews.
- Ensure all staff hold current clearances, inductions, and PPE compliance.

Compliance & WHS

- Ensure company operations comply with Victorian OHS/WHS legislation, environmental standards, and industry regulations.
- Ensure compliance with construction industry regulations including OHS, SWMS, PPE and site induction requirements
- Maintain incident and hazard registers and coordinate risk assessments for client sites.
- Liaise with external auditors and regulatory bodies during compliance checks and audits.

Financial & Reporting

- Assist with budget preparation, cost tracking, and variance analysis for operational activities.
- Prepare weekly and monthly operational reports for management, including productivity, costs, and client feedback.
- Identify cost-saving opportunities and process improvements in service delivery.

Client & Stakeholder Liaison

- Act as the primary point of contact for key clients on operational and administrative matters.
- Handle client enquiries, complaints, and requests promptly and professionally.
- Build and maintain robust relationships with clients, suppliers, and subcontractors.

How to Apply Please apply with your full resume, clearly outlining your qualifications and relevant employment experience.

Please do not attach certificates. Shortlisted candidates will be contacted for an interview.

Position: Office Manager

Company: Infinity Steel Fixers Pty Ltd

Location: Melbourne, Australia

Employment Type: Full-time

Salary: $92,000 + Superannuation

Job Advertisement Expiry: 18th October 2026

📌 Office Manager (Geelong)
🏢 Infinitysteelfixers
📍 Geelong