About Us

At Elite Smart Energy Solutions, we specialise in residential solar, battery, air-conditioning, and heat pump installations across Victoria.

We’re a fast-growing, operations-heavy business where structure, accountability, and efficiency matter. This role is critical to keeping our internal operations running smoothly as we continue to scale.

The Role

We’re looking for a hands-on Office Manager to take ownership of day-to-day office operations and support the wider team across administration, coordination, and internal processes.

This is not a passive admin role — you’ll be responsible for keeping things organised, driving consistency, and ensuring the office runs efficiently at all times.

Key Responsibilities

- Manage and oversee daily office operations and administrative processes
- Coordinate internal workflows across operations, sales, and customer service
- Maintain accurate records, documentation, and internal systems
- Support scheduling, job tracking, and installer coordination
- Monitor office resources, suppliers, and general facilities management
- Assist with accounts administration, including invoicing and payment tracking
- Support onboarding and coordination of administrative staff (onshore and offshore)
- Identify process gaps and implement improvements to increase efficiency





About You

- Proven experience in an Office Manager or similar administrative leadership role
- Highly organised with strong attention to detail
- Confident managing multiple priorities in a fast-paced environment
- Strong communication skills — direct, clear, and professional
- Comfortable working across different teams and holding people accountable
- Proficient in CRM systems (e.g. HubSpot), Microsoft Office, and general admin tools
- Problem-solver who takes initiative rather than waiting for direction

What We’re Looking For

- Someone who takes ownership of the office function
- Someone who can bring structure and improve processes
- Someone reliable, proactive, and solutions-focused
- Someone who can support a growing business and adapt as we scale

Why Join Us

- Be part of a growing company in the renewable energy industry
- Work closely with senior leadership and have real impact
- Chance to shape internal processes and systems
- Stable, full-time position based in South Melbourne

Job Types: Full-time, Permanent Pay: $85,000.00 per year

Application Question(s)

- Are you available to work 5 days a week ?

Work Authorisation:
- Australia (Required)

Work Location: In person

📌 Office Manager (South Melbourne)
🏢 Elite Smart Energy Solutions
📍 South Melbourne