Office Administrator

Marine & Offshore Survey Operations

Location: Fremantle, Western Australia

Type: Full-time, Permanent — Onshore based

About the role

We're looking for an organised, switched-on Office Administrator to be the first point of contact for our office and the go-to person for the day-to-day admin that keeps our projects moving. You'll work closely with our Project Coordinator and support the wider team across operations, purchasing and personnel administration.

Key responsibilities
Reception duties: phones, mail, visitors, meeting rooms, office supplies
Booking flights, accommodation and vehicles for office and field staff
Managing the company crew house: occupancy and cleaning schedule
Raising purchase orders and keeping purchasing records up to date
Processing supplier credit applications and company forms
Processing expense claims and company card reconciliations
Onboarding paperwork for current starters: contracts, forms, inductions, medical bookings




Supporting visa paperwork for project personnel
Collecting and processing contractor timesheets
Tracking staff certifications and licence renewals

About you
Experience in office administration, ideally in a busy, hands-on workplace
Confident juggling competing requests and staying organised under pressure
Comfortable with Microsoft 365 (Outlook, Excel, Word)
Transparent communicator, friendly on the phone and in person
Full Australian working rights

Experience in marine, survey, mining or logistics industries is a bonus.

About EGS Survey Australia

EGS Australia is a hydrographic survey company based in South Fremantle, delivering hydrographic survey projects across Australia and the Asia-Pacific. We're a team of around 50, with survey vessels and crews operating around the country — and a busy office that keeps it all running.

📌 Office Administrator Fremantle
🏢 EGS Survey(EGS Australia
📍 Fremantle