JLL empowers you to shape a brighter way
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Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients.
We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.
Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
Shaping the future of real estate for a better world
At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities.
With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.
We bring to life a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working.
We approach our work in a warmer, more optimistic, and inclusive way.
JLL is a global leader in helping clients envision where people will live, work, play, shop, and eat.
What this opportunity involves:
As Administration Manager, you'll lead the administrative backbone of a bustling retail centre, overseeing all operational, financial, and tenant administration functions that keep the property running seamlessly.
This is a multifaceted leadership role where you'll manage reception and office operations, coordinate complex lease administration processes, and ensure meticulous financial reporting and compliance.
You'll serve as a key partner to the Centre Manager and Operations Manager, taking ownership of tenant relations, contract management, and the accuracy of all centre documentation and databases.
At JLL, we embrace more creative ways of working and prioritize opportunities to strengthen and advance your career, and in this position, you'll have the autonomy to drive process improvements while mentoring team members and fostering excellence in service delivery.
What sets JLL apart is our culture of collaboration, locally and across the globe, and you'll exemplify this by building robust relationships with tenants, vendors, and stakeholders to create positive outcomes for all parties.
Your strategic oversight will ensure financial accuracy, operational efficiency, and an exceptional experience for everyone who interacts with the centre.
Key Responsibilities include:
Lead front-of-house operations and reception management, ensuring exceptional customer service delivery while coordinating communications between security, cleaning staff, tenants, and contractors
Oversee comprehensive tenant and contractor record management across multiple systems, ensuring all leases, licenses, bank guarantees, contracts, compliance documentation, and correspondence are maintained with complete accuracy
Manage the end-to-end monthly rent roll and billing process, monitor all rent reviews per lease terms, pursue outstanding tenant arrears, and ensure all recoverable costs are accurately billed within required timeframes
Direct the accounts payable process including invoice coding, purchase order creation and matching, vendor payment monitoring,



and coordination with the Accounts Manager on monthly accruals
Take ownership of lease administration including monitoring lease and license expiries, completing validations, issuing notices to tenants within statutory timeframes, and conducting tenant reconciliations with meticulous attention to detail
Draft and coordinate centre communications, memos, and newsletters for management approval, maintaining clear and professional information flow to all retailers and stakeholders
Ensure vendor performance and contract compliance, monitoring contract expiries and initiating re-procurement processes in conjunction with the Operations Manager to keep services on time and within budget
Maintain and continuously improve the Centre Procedures Manual, office archives, and all centre databases to support efficient operations and meet corporate and client reporting deadlines
Support the marketing function by coordinating centre promotions and activities, while conducting regular visual inspections to maintain property presentation standards and provide actionable feedback to the management team
Sounds like you?
This is what we're looking for:
Proven experience in administration management or senior administrative roles within retail property management, commercial real estate, or similar operational environments
Strong financial management capabilities with demonstrated experience overseeing rent rolls, lease administration, accounts payable/receivable functions, and tenant billing processes
Advanced proficiency in Microsoft Excel and property management systems, with the ability to track complex financial components, analyze data, and ensure complete accuracy in reporting
Exceptional organizational and time management skills with a track record of managing multiple priorities, meeting tight deadlines, and maintaining rigorous quality standards
Outstanding interpersonal and communication skills, with the ability to build and maintain professional relationships with tenants, vendors, clients, and internal teams at all levels
Strategic thinking abilities with a solution-focused mindset to resolve problems, make sound decisions, and proactively identify operational improvements that drive asset value
Leadership qualities that demonstrate initiative, self-motivation, and the ability to set stretch targets while coaching and empowering team members to achieve results
Thorough understanding of compliance requirements, audit processes, and commercial lease agreements with meticulous attention to detail in all documentation
Previous experience managing administration functions for shopping centres or retail property portfolios (preferred)
Benefits:
Great employee discounts off fitness, wellbeing & other renowned brands
18 weeks paid maternity leave
Private Health Insurance Discounts
Active Social Club
Employee assistant program




Novated Lease for EV cars
Paid time off for volunteer work
Career Opportunities with Australia's #1 Commercial Real Estate firm
Premium offices
What you can expect from us:
You'll join an entrepreneurial, inclusive culture.
One where the best inspire the best.
Where like-minded people work naturally together to achieve great things.
Join us to develop your strengths and enjoy a fulfilling career full of varied experiences.
Keep those ambitions in sight and imagine where JLL can take you.
As an organisation, we don't just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings.
JLL is committed to equal opportunity regardless of race, gender, age, sexual orientation or disability, and that is why, for more than a decade, we continue to rank among the World's Most Ethical Companies.
We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military.
We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.
Interested candidates, please apply following the link below quoting job reference number
REQ******
Location:
On-site –Ballarat, VIC
If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements.
We're interested in getting to know you and what you bring to the table!
At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities.
Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.
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Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services.
We take our responsibility to protect the personal information provided to us seriously.
Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process.
We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons.
We will then delete it safely and securely.
For more information about how JLL processes your personal data, please view our
Candidate Privacy Statement
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For additional details please see our career site pages for each country.
Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.
If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at
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This email is only to request an accommodation.
Please direct any other general recruiting inquiries to our
Contact Us
page > I want to work for JLL.

📌 Administration Manager (Ballarat)
🏢 Jll
📍 Ballarat