Job Description
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The Adecco Group is the world's leading provider of HR Solutions. We deliver recruitment and career services to organisations and individuals across the employment life-cycle. In Australia, Adecco has over 50 years industry experience making us the most qualified provider and leading supplier of casual and permanent staff.
About Us n
A well-established Japanese company is seeking a proactive and versatile Accounts & Administration Coordinator to support its Australian
operations.Reporting
directly to the Managing Director, this is a stand-alone back-office position responsible for overseeing a wide range of accounting, administration, logistics, and business support functions. As a key member of the Australian team, you will play an integral role in ensuring the smooth day-to-day operation of the business while acting as a liaison between the Australian office, the Japan Head Office, external service providers, and customers.This position is ideal for a hands-on professional who enjoys variety, takes ownership of responsibilities, and thrives in a small business environment.
Responsibilities Accounting & Finance n
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Prepare regular financial and management reports, including: Budget tracking and performance reports, Expense management reports, Cash flow monitoringo Accounts receivable reporting, Other ad hoc financial reports
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Manage day-to-day banking activities, including: Supplier payments, Employee expense reimbursements, Head Office-related payments and commissions
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Prepare monthly, quarterly, annual,



and ad hoc accounting reports for Japan Head Office
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Coordinate and communicate with the Japan Head Office Finance Team and external accounting firm
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Support month-end and year-end accounting processes
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Maintain accurate accounting and financial documentation
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Prepare and issue quotations, invoices, and other sales-related documentation
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Administration & Office Management n
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Oversee general office administration and support warehouse operations
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Manage product and sample inventories
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Maintain company records, contracts, and business documentation
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Support audit preparation and compliance-related documentation
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Coordinate office-related matters with service providers and external vendors
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Maintain customer databases and sales information
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Prepare sales performance reports and business updates
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Support sales promotion activities and marketing initiatives
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Assist with sales presentations, customer events, exhibitions, and product demonstrations
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Coordinate venue bookings and event logistics, including rental kitchen arrangements where requiredImport, Logistics & Supply Chain Coordination
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Support import and customs-related documentation
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Liaise with Japan Head Office and third-party logistics (3PL) providers
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Coordinate product deliveries with logistics partners and customers
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Monitor inventory movements and supply chain activities
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Assist in ensuring efficient product flow and operational support for customers
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IT & Business Operations Support n
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Coordinate IT-related matters with external IT service providers and building management
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Support system implementation and process improvement initiatives
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Assist in developing and improving internal procedures, reports, and operational workflows
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Provide administrative support for Head Office requests and special projects
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Your Profile n
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Fluent Japanese and English communication skills (written and verbal)
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Previous experience in accounting, finance administration, or office administration
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Strong understanding of basic accounting principles and financial reporting
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Excellent organizational and time management skills
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Ability to work independently and manage multiple responsibilities
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Solid attention to detail and problem-solving skills
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Proficiency in Microsoft Office, particularly Excel
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Experience working with ERP/accounting systems is highly regarded
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Knowledge of import/export operations, logistics, or supply chain activities is advantageous
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Australian Citizen or Permanent Resident status is required.
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📌 Japanese Speaking - Accounting & Administration Clerk (Sydney)
🏢 Adecco Australia Group
📍 Sydney