Job Description
This is an prospect to step into a genuine all rounder role within a boutique private investment firm, where your ability to keep the office running smoothly will be just as important as your willingness to pitch in wherever you're needed.
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The Role
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Manage the daily running of the office, including reception, supplies and general administration
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Coordinate trades on the current office fit out, then take on ongoing building maintenance
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Coordinate events every four to six weeks for the business, including AV, catering and invite lists
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Provide EA and PA support to the CEO and other executives as needed
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Coordinate company travel from start to finish
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Organise meeting rooms and diaries, and make coffees for guests
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Build strong relationships with clients, contractors and the wider team
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Bring ideas forward and help shape how the office and events run as needed
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About You
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Has previous experience in an office management, administration or corporate reception role
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Comes from a smaller or similarly hands on environment
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Enjoys variety in their work, and takes ownership of all tasks big or small
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Approaches tasks with a willingness to get stuck in
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Has a calm personality but enjoys building real relationships and mingling with people
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Is proactive and reliable, with strong judgement on prioritising a varied workload
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Has demonstrated strong tenure and stability throughout their career
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The person matters just as much as the experience. We're looking for someone who takes genuine pride and ownership in their work, brings a calm and capable presence, and enjoys being part of a small, close-knit team.
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What's On Offer?
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Full-time role, Monday to Friday, 9am to 5pm, with genuine stability
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Onsite car parking
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Close knit, supportive and high performing team
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Opportunity to be part of a growing, boutique investment business
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📌 Office Manager (Victoria)
🏢 Brook Recruitment
📍 Victoria