Job Description
ISS is a global leader in integrated facilities services, dedicated to creating safe, efficient, and welcoming environments for our clients and their people. We are seeking a proactive
Facilities Coordinator
to support day to day operations at a
premium commercial site in Melbourne's CBD
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This role is perfect for someone who thrives in a quick paced setting, enjoys building strong stakeholder relationships, and takes pride in delivering high quality, compliant, and customer focused facilities services.
The Opportunity
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Reporting to the Facilities Manager / Key Account Manager, you will play a key role in ensuring seamless operational delivery across maintenance, compliance, and soft services.
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Your responsibilities will include:
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Daily operations
- Coordinating hard and soft services to maintain smooth building operations.
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Asset management
- Maintaining accurate asset registers and supporting lifecycle planning.
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Contractor coordination
- Assisting with subcontractor management, compliance checks, and accreditation tracking.
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Safety & compliance
- Supporting WHS, environmental, and quality control processes.
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Reporting
- Monitoring KPIs, customer satisfaction, and maintaining documentation for audits and inspections.
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Maintenance response
- Coordinating urgent maintenance requests and defect works.
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Budget support
- Assisting with consumables and minor works budget tracking.
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About You
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You bring strong organisational capability, a customer focused mindset,



and the ability to work under pressure while maintaining accuracy and professionalism.
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Key strengths include:
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Organisation & time management
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Clear communication
with internal teams and external vendors
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Understanding of ISO & WHS
standards
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Systems proficiency
including Microsoft Office
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Problem solving
and adaptability
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Qualifications & Experience
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Certificate or Diploma in Facilities Management or related field (preferred)
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Experience in facilities coordination or administration
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Familiarity with OH&S; Act, ISO standards, and compliance requirements
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Experience liaising with contractors and supporting service delivery
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What Success Looks Like
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Timely and accurate coordination of facilities services
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Strong stakeholder relationships and positive feedback
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Compliance with safety and environmental standards
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High quality record keeping and reporting
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How to Apply:
n Click on the 'apply' link and complete the online application.
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Our Commitment:
n ISS fosters a culture of inclusion and diversity, welcoming applications from Aboriginal and Torres Strait Islander peoples, veterans, people with disabilities, individuals from diverse cultural backgrounds, and LGBTIQA+ communities. We are committed to fair pay and a safe working workplace.
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Learn more about ISS in Australia and New Zealand on our website.
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Please note: No agency applications are accepted
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📌 Facility Coordinator- Melbourne Cbd (Victoria)
🏢 ISS Facility Services
📍 Victoria