Job Description
About the Role
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n We are seeking a highly organised, professional, and proactive Professional Assistant to the Operations Director to join our team based in Jandakot . This role is ideal for an experienced administrative professional who thrives in a fast-paced, project-based operational environment and can provide high-level support to ensure the smooth running of daily activities.
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The successful candidate will play a key role in supporting the Operations Director through effective diary management, meeting coordination, communication support, and general administrative assistance.
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Key Responsibilities
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n In this role, you will be responsible for providing professional and confidential administrative support to the Operations Director, including:
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Managing a busy diary and coordinating appointments
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Scheduling meetings and preparing meeting invites
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Assisting with travel arrangements and logistics where required
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Preparing correspondence, documents, and presentations
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Taking meeting minutes and following up on action items
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Supporting communication between internal teams and external stakeholders
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Assisting with project administration and operational coordination
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Maintaining organised records, files, and documentation
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Providing general secretarial and business administrative support
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Assisting with ad hoc tasks to support the Operations Director and broader operational team
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About You
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n To be successful in this role, you will have:
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3 to 5 years' experience in an administrative or assistant role within a project-based operational setting
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Strong written and verbal communication skills
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Excellent organisational and time-management abilities
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Proven experience managing diaries and scheduling meetings
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A professional, discreet, and approachable manner
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Strong attention to detail and the ability to manage multiple priorities
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Good judgement, initiative, and the ability to work independently
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Strong proficiency in Microsoft Office and general business systems
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Qualifications
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A qualification in Secretarial Studies, Business Administration , or an equivalent field will be advantageous
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Why Join Us?
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n This is an exciting opportunity to join a dynamic operational environment where you will play an important support role in helping drive efficiency and coordination at leadership level. You will be part of a professional team and have the opportunity to contribute meaningfully to the success of the business.
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How to Apply
n If you are a motivated and capable professional assistant looking for your next opportunity in a dynamic operational setting, we would love to hear from you.

📌 Project Coordinator / Operations Administrator (Western Australia)
🏢 Xcalibur
📍 Western Australia