Job Description
This is an opportunity to step into a genuine all rounder role within a boutique private investment firm, where your ability to keep the office running smoothly will be just as important as your willingness to pitch in wherever you're needed.
You'll work closely with the CEO and wider team, taking ownership of the office as a whole, events and some EA support, with the opportunity to make your mark on how the business runs day to day.
The Role
Manage the daily running of the office, including reception, supplies and general administration
Coordinate trades on the current office fit out, then take on ongoing building maintenance
Coordinate events every four to six weeks for the business, including AV, catering and invite lists
Provide EA and PA support to the CEO and other executives as needed
Coordinate company travel from start to finish
Organise meeting rooms and diaries, and make coffees for guests
Build robust relationships with clients, contractors and the wider team
Bring ideas forward and help shape how the office and events run as needed
About You




Has previous experience in an office management, administration or corporate reception role
Comes from a smaller or similarly hands on setting
Enjoys variety in their work, and takes ownership of all tasks big or small
Approaches tasks with a willingness to get stuck in
Has a calm personality but enjoys building real relationships and mingling with people
Is proactive and reliable, with solid judgement on prioritising a varied workload
Has demonstrated strong tenure and stability throughout their career
The person matters just as much as the experience.
We're looking for someone who takes genuine pride and ownership in their work, brings a calm and capable presence, and enjoys being part of a small, close-knit team.
What's On Offer?
Full-time role, Monday to Friday, 9am to 5pm, with genuine stability
Onsite car parking
Close knit, supportive and high performing team
Opportunity to be part of a growing, boutique investment business

📌 Office Manager (Victoria)
🏢 Brook Recruitment
📍 Victoria