Job Description
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Proactive and organised EA & Office Manager to support the ANZ operations at a global life sciences company. This role is central to ensuring a smooth and engaging workplace experience for our employees, while also managing day-to-day office operations and administrative tasks.
Key Responsibilities: Employee Experience & Engagement n
Ensure a consistent and positive employee experience across all regional offices.
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Coordinate town halls, social events, and assist with video conferencing setup.
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Support the implementation of the wellbeing program.
Office Administration n
Oversee general office tasks including mail handling, pantry supplies, and vendor coordination for office supplies and catering.
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Assist with travel and event logistics: booking venues, arranging accommodation, coordinating catering, and preparing visa invitation letters.
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Facilitate communication between departments and external partners.
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Provide administrative support to regional leadership as needed.
Facilities Coordination n
Identify and resolve office management issues, analyse data, and provide recommendations.
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Collaborate with the facilities team and site leadership on safety and maintenance updates.
Finance Administration n
Manage finance-related tasks such as vendor setup in Ariba,



raising purchase requests/orders and processing invoices
Employee Onboarding & Offboarding n
Coordinate onboarding logistics including supplies, ID badges, and laptops in collaboration with relevant teams.
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Support offboarding processes and ensure smooth handovers.
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Liaise with ANZ consultants and coordinate onboarding orientation sessions (delivery not required).
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Note: Responsibilities may evolve based on business needs.
What We're Looking For: Essential Skills & Qualifications n
Robust written and verbal communication skills in English.
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Ability to write clear, concise, and professional emails.
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High attention to detail and ability to manage urgent, varied tasks.
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Excellent organisational and planning skills.
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Proficiency in Microsoft Office (Outlook, Word, PowerPoint).
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Self-starter with sound judgment and the ability to work independently.
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Discretion and sensitivity when handling confidential information.
Preferred Experience n
Minimum 5 years of relevant experience supporting senior management in a multinational corporate environment.
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Experience in life sciences, biotech, or pharmaceuticals is a plus but not required.
Education n
High school diploma required; tertiary education preferred.
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📌 Ea & Office Manager (Victoria)
🏢 Proclinical Staffing
📍 Victoria