Job Description
Why You'll Love Working With Us
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Some of the key benefits of joining Programmed include:
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Full-time permanent prospect supporting the iconic Rottnest Island contract
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Based in Burswood with a diverse and varied administrative workload
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Career progression opportunities within a leading national business
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Work with a collaborative and supportive operations team
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Paid parental leave and employee benefits program
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Access to wellbeing initiatives and Employee Assistance Program
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Supportive culture focused on safety, teamwork and continuous improvement
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About the Opportunity
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Programmed Facility Management is seeking a highly organised and proactive
Administration Assistant
to support the delivery of services across our
Rottnest Island contract
, with the role based in
Burswood, WA
.
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This is a varied and fast-paced position that will see you working closely with operational teams, providing administrative support across document control, compliance, procurement, travel coordination, reporting and stakeholder communications. You will play a key role in ensuring the smooth day-to-day administration of a high-profile contract while maintaining excellent attention to detail and customer service. There will be occasional travel to island on a regular basis.
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Key Responsibilities
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Coordinate ferry ticket and accommodation bookings for employees and visitors travelling to Rottnest Island.
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Raise and process DMRs, purchase orders and routine work orders.
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Prepare,



format and maintain quotation templates and supporting documentation.
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Maintain registers, document control systems and compliance records.
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Manage shared inboxes and provide general administrative support to operational teams.
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Follow up and obtain outstanding information and close-out documentation for completed and historical projects.
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Attend monthly meetings, take minutes and track action items to completion.
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Support environmental and compliance activities by scheduling inspections, meetings and required attendances.
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Assist with preparing, updating and distributing reports and compliance documentation.
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Maintain accurate records and provide administrative support across the contract as required.
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About You
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To be successful in this role, you will be an organised administrator who enjoys working in a fast-paced environment and collaborating with multiple stakeholders.
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You will also possess:
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Previous experience in an administration, coordinator or project support role.
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Strong organisational and time-management skills.
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Excellent written and verbal communication skills.
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High attention to detail and accuracy.
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Experience managing documentation,



registers and compliance-related records.
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Strong Microsoft Office skills, particularly Word, Excel and Outlook.
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Ability to prioritise tasks and manage competing deadlines.
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A proactive approach and willingness to follow up outstanding information.
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Professional and customer-focused attitude.
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Current Driver's Licence (essential).
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About Us
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Programmed Facility Management is a leading provider of asset management, facilities maintenance and project management services across a multitude of industries.
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Working with Programmed means becoming part of a business that values its people, prioritises safety and supports career development. We take pride in delivering exceptional service to our clients while fostering a workplace culture built on respect, collaboration and continuous improvement.
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Work With Us
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Join us on our mission to build outstanding people, strong customers and great communities. Apply today.
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Our Commitment
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Programmed and PERSOL supports a workplace culture of zero harm and encourages this in all that we do.
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Programmed and PERSOL strives for diversity, inclusion and equality of our people. We seek a workforce that is representative of the communities we work in. We encourage people of all cultures, gender, age, sexual orientation or abilities to apply.
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So, it's over to you. If you would like to join our team, please APPLY now.
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To learn more about working with Programmed and PERSOL, we encourage you to visit our website.

📌 Administration Assistant (Perth)
🏢 Programmed Maintenance Services
📍 Perth