Job Description
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Why this role matters
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n In this role, you will help create a workplace experience that enables Ivanti employees, customers, and visitors to do their best work. As part of our Global Workplace Solutions (GWS) team, you will ensure our Australia office remains a safe, welcoming, and well-organized workplace that supports productivity, collaboration, and business success.
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Your work will have a direct impact on employee experience, operational efficiency, and the smooth running of day-to-day office activities. From supporting workplace operations and vendor relationships to coordinating meetings and welcoming visitors, you will play a vital role in keeping our workplace running seamlessly. This is a part-time, in-office position working Monday to Friday from 8:00 a.m. to 12:00 p.m.
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What you'll do
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Serve as the primary on-site point of contact for workplace operations, ensuring the office runs smoothly and efficiently.
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Support employees, leaders, and visitors through exceptional customer service, meeting coordination, and day-to-day office administration.
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Manage workplace services, including security, cleaning, waste management, catering, postage, parking, and office supplies.
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Coordinate meeting room schedules and support the planning and execution of onsite meetings and events.
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Partner with the local property management company and third-party vendors to maintain high workplace standards.
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Support VIP visits and provide a professional and welcoming experience for employees, customers, and guests.
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Identify opportunities to improve workplace operations, enhance employee experience, and support cost-effective facilities management.
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What you will bring
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Required
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Up to 2 years of experience in facilities coordination, workplace operations, office administration, or a similar role.
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Strong customer service mindset with a proactive and solution-oriented approach.
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Excellent organizational skills and the ability to manage multiple priorities simultaneously.
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Strong verbal and written communication skills.
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Ability to work independently while collaborating effectively with broader teams.
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Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and Teams.
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High level of professionalism and discretion when handling confidential information.
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Preferred
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Experience supporting a global organization or distributed workforce.
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Experience managing vendor relationships and coordinating workplace services.
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Familiarity with workplace health, safety, and compliance practices.
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Experience supporting executive or VIP visitors.
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Why Ivanti
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Friendly, flexible working model: We support work-life balance while empowering employees to do their best work.
n Competitive total rewards: Comprehensive health, wellness, and financial benefits designed to support you and your family.
n Global, diverse teams: Collaborate with talented colleagues across more than 23 countries.
n Learning and development: Grow your skills with access to best-in-class learning resources and career development opportunities.
n Equity and belonging: We value every voice and believe diverse perspectives help us build better solutions.
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What drives us
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Ivanti's mission is to elevate human potential within organizations by managing, protecting, and automating technology for continuous innovation.
n Through inclusive hiring, thoughtful decision-making, and a commitment to our employees and partners, we continue to build and deliver world-class solutions for our customers.
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Inclusion at Ivanti
n Ivanti is proud to be an Equal Opportunity Employer. We're committed to building a diverse team and fostering an inclusive environment where everyone belongs. We welcome applicants from all backgrounds and walks of life.
n Need adjustments during the recruitment process? Reach out to — we're happy to help.
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n #LI-Hybrid
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📌 Jr. Facilities Coordinator (Part-Time) (New South Wales)
🏢 Ivanti
📍 New South Wales