Job Description

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What's it all about?

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Office & Facilities Management

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Coordinate day-to-day office operations to ensure a clean, safe, and functional workspace.

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Manage facility services including cleaning, waste management, security, and utilities.

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Liaise with landlords, contractors, and service providers regarding building maintenance and repairs.

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Oversee planned and reactive maintenance activities, ensuring minimal disruption to operations.

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Occupational Health & Safety (OH&S;)

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Support implementation and ongoing compliance with workplace health and safety policies and procedures in line with Victorian legislation.

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Conduct workplace inspections, risk assessments, and safety audits.

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Maintain incident and hazard reporting systems, ensuring timely investigation and resolution.

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Coordinate safety training, inductions, and emergency preparedness (e.g. fire wardens, evacuation drills).

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Lia ise and report regularly to OMICRON's international network of OH&S; professionals.

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Promote a culture of safety and continuous improvement.

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Office Purchasing & Inventory

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Manage procurement of office supplies, equipment, and services.

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Monitor stock levels and maintain inventory control systems.

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Source and liaise with vendors to ensure cost-effective and timely procurement.

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Process purchase orders and track expenditures in line with budget controls.

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Access & Security Management

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Administer access control systems (e.g. fobs, keys, visitor management).

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Ensure secure ac cess protocols are followed by employees, contractors, and visitors.

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Maintain access registers and manage onboarding/offboarding access requirements.

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Vendor & Contractor Coordination

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Engage, coordinate, and monitor third-party contractors and service providers.

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Ensure all contractors comply with OH&S; requirements and site policies.

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Review service agreements and ensure deliverables are met.

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Administrative Support

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Provide general administrative support related to facilities and office management.

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Maintain records, reports, and documentation relating to facilities, quality, safety, and procurement.

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Assist with office-related projects, relocations, or improvements.

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What we're looking for

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Skills & Experience

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Proven experience in office coordination, facilities management, or a similar role.

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Knowledge of OH&S; legislation and practices (Victoria preferred).

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Exposure to quality management and internal auditing.

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Experience in procurement, vendor management, and contractor coordination.

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Strong organisational and multitasking skills.

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Excellent communication and stakeholder management abilities.

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Ability to work independently and manage competing priorities.

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Comfortable working in cross-functional and international teams .

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Able to provide a National Police Check if requested

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Qualifications

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Certificate or Diploma in Business Administration, Facilities Management, or related field (desirable).

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OH&S; certification or training (desirable).

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Key Attributes

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Proactive and detailed-oriented .

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Robust problem-solving skills.

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High level of reliability and accountability.

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Customer-service mindset.

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Commitment to safety and continuous improvement.

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Work Setting

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Office-based role located in Mill Park, with occasional interaction with contractors and external providers.

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May require occasional after-hours coordination for urgent maintenance or safety matters.

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The position sounds exciting, but you do not fulfil all requirements yet? Show us your motivation and apply via .

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n OMICRON electronics Australia Pty Ltd

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Human Resources

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📌 Office & Facility Coordinator (Victoria)
🏢 OMICRON electronics
📍 Victoria