Job Description

02nd September, 2026 n

Office Manager & Trust Accountant $80K+ Full-Time
n An exciting opportunity has become available for an experienced Office Manager & Trust Accountant to join a growing real estate business.
n Working closely alongside the leadership team, this is a varied and hands-on role supporting the smooth day-to-day operations of a busy real estate office.
n Supporting a team of 24 staff members, the successful candidate will play an integral role across office administration, trust accounting, marketing and HR administration.
n We're looking for someone who enjoys variety, takes initiative and thrives in a fast-paced environment.
Why You'll Love This Role:
n • Salary from $80,000+, dependent on experience
n • Varied role across office management, trust accounting, marketing and HR administration
n • Work closely with the leadership team
n • Support a team of 24 staff members
n • Opportunity to play an integral role within a growing business
n • Supportive and professional team workplace
n • Genuine opportunity to make a meaningful impact on business operations
What You'll Be Doing:
n • Overseeing daily office operations and ensuring efficient workflow across the business
n • Managing reception, administration and general office support functions
n • Coordinating office calendars, meeting schedules and internal staff communications
n • Maintaining databases, CRM systems and office processes
n • Assisting with payroll preparation and related administrative tasks
n • Coordinating office marketing initiatives,



including social media activity
n • Assisting with events, sponsorships and community engagement activities
n • Managing trust accounting functions, including receipting, disbursements, reconciliations and reporting
n • Ensuring trust accounting compliance with relevant legislation, industry regulations and company procedures
n • Maintaining accurate trust records and supporting audit requirements
n • Assisting with employee onboarding and offboarding processes
n • Preparing new starter documentation and coordinating staff setup requirements
n • Maintaining personnel files, employment records and HR documentation
n • Coordinating IT access, system logins and office setup for new starters
n • Assisting with training coordination, induction scheduling and internal communications
n • Confidentially logging and tracking employee complaints, concerns and feedback
n • Assisting Directors with documenting, monitoring and following up complaint resolutions and outcomes
n • Monitoring leave balances, timesheets and staff rosters
n • Supporting general HR administration and compliance with company policies
n • Supporting a positive, professional and collaborative workplace culture




What We're Looking For:
n • Minimum 2 years' trust accounting experience
n • At least 1 year of office management or office operations experience
n • Previous real estate administration or marketing experience preferred
n • Strong organisational and multitasking abilities
n • Excellent attention to detail
n • Exceptional written and verbal communication skills
n • Ability to work independently and collaboratively within a team
n • Positive, professional and solutions-focused approach
n • Proactive attitude with a willingness to take ownership of responsibilities
n • Strong problem-solving and follow-up skills
n • Ability to manage confidential information with discretion
n • Strong computer and administrative skills
n • Real estate industry experience highly regarded
The Details:
n • Full-time position
n • Salary from $80,000+, dependent on experience
n • Supporting a team of 24 staff members
n • Varied responsibilities across office operations, trust accounting, marketing and HR administration
n • Opportunity to work closely with the leadership team
n • Immediate start available
Ready to Take the Next Step?
n If you're an experienced Trust Accountant and Office Manager looking for a varied role where you can take ownership, work closely with leadership and make a genuine impact within a growing real estate business, we'd love to hear from you.
n All applications will be treated with strict confidentiality.

📌 Office Manager & Trust Accountant $80K+ Full-Time (Victoria)
🏢 Titanium Recruitment
📍 Victoria