Job Description

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Role Overview

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We are seeking a highly skilled and proactive Executive Assistant to provide exceptional administrative and operational support to a team of bankers across multiple seniority levels within the Investment Banking Division in Sydney, Australia.

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This role requires a professional who thrives in a fast paced, high pressure environment and demonstrates unwavering attention to detail, discretion, and reliability. As an integral part of the team, you will play a critical role in enabling our bankers to operate at peak efficiency while delivering excellence to our clients.

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Key Responsibilities

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- Executive Administration - Provide comprehensive support to bankers from Analyst to Managing Director level.
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- Calendar & Meeting Management - Proactively manage complex schedules, coordinating internal/external meetings, conference calls, video conferences, and time zone alignment across global offices.
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- Meeting Support - coordination of meeting materials for client and internal meetings, including printing, binding, scanning, and ensuring accurate distribution of documentation.
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- Travel Coordination - Arrange domestic and international travel, accommodations, and itineraries, ensuring compliance with company travel policies.
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- Telephone Coverage - Handle incoming calls, manage urgent/confidential communications with absolute discretion, and relay accurate messages promptly.
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- Expense Management - Prepare, submit, reconcile, and track team expenses via the Concur system, adhering to financial policies and timelines.
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- Collaboration - Maintain robust working relationships with internal and external contacts regionally and globally, including clients,



suppliers, and stakeholders.
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- Coverage Support - Provide coverage support to other Banker Teams during when EA colleagues are on leave.
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- General Administration & Projects - Support ad hoc projects, team initiatives, and operational improvements as needed.
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Required Skills & Competencies

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- Executive Assistant Experience - Previous experience supporting senior executives in an Investment Banking or high pressure corporate setting.
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- High Level Travel Booking Expertise - Skilled in arranging travel for senior executives, managing competing priorities, and ensuring accuracy.
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- Technology Proficiency - Strong skills in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel) and familiarity with expense management systems (e.g., Concur).
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- Organisational Agility - Highly flexible, adept at adapting to shifting priorities in a dynamic, deadline driven environment.
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- Attention to Detail - Demonstrated ability to deliver error free outputs under pressure.
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- Time & Priority Management - Proven success in managing multiple tasks, schedules, and stakeholders simultaneously.
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- Strong Communication Skills - Excellent written and verbal skills, able to interact professionally with individuals at all organisational levels.
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- Interpersonal Excellence - Ability to develop and maintain collaborative relationships with colleagues and clients globally.
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- Discretion & Confidentiality - Committed to managing sensitive information with the highest ethical standards.
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This position offers a rare opportunity to work at the centre of a high performing Investment Banking team while building a long term professional career in financial services.

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📌 Executive Assistant, Investment Banking, Sydney (New South Wales)
🏢 Jefferies Financial Group
📍 New South Wales