Job Description

Role Purpose

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The Administration Assistant will be responsible for supporting the effective day-to-day administration of the DLUX Australia office.

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The role will coordinate office operations, employee requirements, vendors, travel and logistics, documentation and general administrative activities while working closely with the People & Culture and Corporate Services teams.

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The successful candidate should be organized, dependable, service-oriented and comfortable taking ownership of administrative matters from initiation through to closure.

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Key Responsibilities

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Office Administration

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- Support the smooth day-to-day operation of the Sydney office.

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- Maintain a professional, organized and welcoming office environment.

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- Coordinate office supplies, stationery, pantry requirements and other consumables.

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- Coordinate with building management and external service providers for office-related requirements.

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- Monitor office maintenance requirements and ensure issues are followed through to closure.

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- Assist with meeting room arrangements and internal/external meetings.

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- Receive and coordinate deliveries, couriers and business correspondence.

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- Maintain appropriate administrative records, files and trackers.

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Employee & People Support

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- Provide administrative support for employee onboarding and offboarding activities.

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- Coordinate workplace access, keys, equipment and other joining requirements.

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- Assist People & Culture with maintaining employee documentation and administrative records.

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- Support new employees and employees travelling or relocating to Australia with practical office and administrative requirements.

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- Assist in coordinating employee engagement activities, meetings and company events.

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- Handle employee information and company records with appropriate confidentiality.

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nRequirements n

Travel & Logistics

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- Assist with business travel arrangements, including flights, accommodation and local transportation, where required.

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- Coordinate accommodation and logistical requirements for employees travelling to Australia on business assignments.

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- Maintain travel-related records and supporting documentation.

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- Coordinate with employees and relevant internal teams to ensure travel arrangements are completed on time.

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Vendor & Procurement Coordination

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- Coordinate with approved vendors and service providers for office-related requirements.

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- Obtain quotations and supporting information for administrative purchases where required.

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- Assist with purchase requests and maintain supporting records.

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- Verify that invoices are supported by appropriate documentation before forwarding them for processing.

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- Follow up with vendors regarding service delivery, invoices and outstanding actions.

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- Maintain vendor contact information and relevant administrative documentation.

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Assets & Facilities Support

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- Assist with maintaining records of office assets, equipment, keys and access cards.

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- Coordinate allocation and return of company assets in collaboration with IT and People & Culture.

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- Assist with periodic physical verification of office assets.

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- Report facilities, safety, security or maintenance concerns promptly and coordinate corrective action.

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Documentation & Compliance Support

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- Maintain organized electronic and physical administrative records.

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- Assist with documentation required for internal audits, certifications, insurance and other compliance activities.

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- Support record keeping in accordance with company policies and applicable requirements.

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- Ensure sensitive company and employee information is handled securely and confidentially.

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General Business Support

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- Provide administrative support to management and other teams as reasonably required.

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- Assist with scheduling meetings, preparing documents and coordinating business activities.

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- Track assigned actions and follow up with relevant stakeholders for timely closure.

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- Identify administrative inefficiencies and suggest practical improvements to processes.

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Qualifications & Experience

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- Diploma, Bachelor's degree or equivalent qualification in Business Administration, Management or a related discipline is desirable.

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- Approximately 1–3 years of experience in office administration, coordination, business support or a similar role.

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- Experience working in a skilled services, consulting or technology environment would be advantageous.

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- Familiarity with Australian workplace practices and office administration would be beneficial.

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Skills & Competencies

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- Strong organizational and time-management skills.

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- Good written and verbal communication skills.

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- Strong attention to detail and accuracy.

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- Ability to manage multiple activities and priorities simultaneously.

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- Good working knowledge of Microsoft Office or similar business productivity tools.

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- Ability to maintain accurate records and documentation.

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- Professional and courteous approach when dealing with employees, vendors, clients and visitors.

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- Ability to handle confidential information appropriately.

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- Proactive approach to identifying and resolving administrative issues.

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- Ability to work independently while collaborating effectively with teams across Australia and India.

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What We Expect

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At DLUX Tech, we expect our team members to demonstrate:

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Ownership – Take responsibility for assigned activities and follow them through to completion.

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Accountability – Deliver on commitments and communicate early when there are challenges.

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Attention to Detail – Maintain accuracy in documentation, records and administrative activities.

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Responsiveness – Support employees and business requirements promptly and professionally.

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Collaboration – Work effectively with colleagues across functions and locations.

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Continuous Improvement – Look for practical ways to make administrative processes simpler and more efficient.

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nBenefits n

Success in this position will be reflected through:

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- Smooth and reliable day-to-day office operations.

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- Timely closure of administrative requests and issues.

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- Accurate and up-to-date administrative and asset records.

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- Effective coordination with employees, vendors and internal stakeholders.

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- Well-managed onboarding, travel and logistical requirements.

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- Minimal administrative escalations caused by missed follow-ups.

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- Consistent compliance with DLUX policies and procedures.

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The responsibilities outlined above are intended to describe the general nature of the role and may evolve as DLUX Tech's Australian operations continue to grow.

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📌 Administration & Operations Assistant (Parramatta)
🏢 DLUX TECH
📍 Parramatta