Job Description

Description

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What if you could work in a place full of opportunity, where every day brings current ways to grow?

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With us, you can.

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We're looking for a Business Support Administrator to join our Melbourne team, supporting the Southern Program Alliance (SPA) . Based primarily from our Moorabbin Project Office (4 days per week), this secondment opportunity offers the chance to play a key role on one of Victoria's most significant infrastructure programs. The position is expected to run for a minimum of two years and may extend up to four years.

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Reporting to the Project Manager, you'll be an integral member of the project team, providing high-quality administrative and operational support to project managers, engineers, and consultants across the Southern Program Alliance.

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What You'll Do

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No two days will be the same in this varied and fast-paced role. Your responsibilities will include:

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- Providing day-to-day administrative support to project managers and engineers.
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- Preparing, formatting, and maintaining professional project documentation.
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- Proofreading and reviewing documents to ensure accuracy, consistency, and compliance.
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- Assisting with tender submissions, including coordinating CVs, certifications, and supporting documentation.
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- Coordinating team meetings, recording minutes, and tracking actions.
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- Supporting financial administration, including timesheets, expense claims, credit card reconciliations, purchase orders, and invoice coding.
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- Assisting with onboarding activities such as office access, inductions, and workstation setup.
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- Coordinating travel, medical assessments, training,



and project-specific requirements.
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- Performing data entry and maintaining project records, including soil and rock log information.
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- Contributing to a positive team culture focused on collaboration, safety, quality, and exceptional client service.
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About You

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You're a proactive and organised administrator who enjoys supporting busy teams and building strong working relationships. You thrive in a collaborative environment, can juggle competing priorities, and take pride in delivering high-quality work.

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You'll bring:

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- Previous experience in an administrative, team support, or office coordination role (2+ years preferred).
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- Experience within engineering, construction, professional services, or infrastructure environments will be highly regarded.
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- Strong Microsoft Office skills, particularly Word, Excel, PowerPoint, and Outlook.
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- Experience using Microsoft 365 tools such as Teams, SharePoint, and OneDrive.
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- Excellent organisational skills with the ability to manage multiple priorities and deadlines.
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- Strong written and verbal communication skills.
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- A proactive, solutions-focused approach and willingness to support wherever needed.
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- High attention to detail and a commitment to quality, confidentiality, and continuous improvement.
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Why Choose WSP?

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At WSP, we're committed to creating a workplace where our people can thrive. You'll be joining a supportive and inclusive team where your contribution is valued, your development is encouraged, and your career can grow alongside some of Australia's most exciting infrastructure projects.

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Meaningful Project Work
n Be part of the Southern Program Alliance, contributing to projects that help deliver essential infrastructure for Victorian communities.

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Supportive and Inclusive Culture
n Join a team that values collaboration, respect, and diverse perspectives, where you'll be encouraged to bring your authentic self to work.

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Career Development Opportunities
n Access ongoing learning, mentoring, and career pathways, along with opportunities to connect across WSP's national and global network.

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Stability and Long-Term Opportunities
n As part of one of the world's leading professional services consultancies, you'll benefit from the security and opportunities that come with a strong project pipeline and global presence.

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Flexible Working Arrangements
n Enjoy flexibility where possible while remaining connected to a collaborative project environment.

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At WSP, you'll find more than just a job. You'll find a place to build a rewarding career, work with great people, and make a genuine impact.

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Ready to take the next step?

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If you're looking for a role where you can contribute, grow, and be part of a high-performing project team, we'd love to hear from you.

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Apply now and start your journey with WSP.

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📌 Business Support Administrator (Victoria)
🏢 WSP
📍 Victoria