About the Role

BUSY At Work is seeking a highly organised and detail-focused Administration Assistant to support our Transition to Work program. This role is ideal for someone who enjoys structured administrative work, has strong attention to detail and wants to contribute to a program that supports young people to overcome barriers and take their next step into education, training or employment.

As the Administration Assistant, you will provide practical operational support across participant-related expenditure and administrative processing. You will help centralise expenditure activity, prepare and track purchase orders, check evidence, support acquittals and maintain accurate expenditure records by site and participant cohort. Your work will help improve expense control, strengthen administrative compliance and reduce pressure on frontline and regional leadership teams.

What You’ll Be Doing

- Processing participant-related expenditure requests accurately and efficiently.
- Raising, tracking and following up purchase orders.
- Checking evidence, receipts, invoices and approvals to support compliant expenditure.
- Assisting with acquittal requirements and maintaining audit-ready records.
- Tracking expenditure by site, cohort and category to support operational oversight.
- Following up missing information and escalating delays or compliance risks to the operational team.
- Providing administrative support that enables frontline teams to focus on participant engagement and outcomes.

This role is full time, fixed term until 30 June 2027 with the possibility of extension, working from home with the expectation to attend our Upper Mt Gravatt office on a Monday for meetings.

- Competitive,



above award salary, Circa $58k+ super
- 3 additional paid annual leave days – Christmas closure
- ACHIEVABLE and generous Bonus incentive plans
- Training and Professional development commitment
- Career progression and internal transfer opportunities
- BUSY Benefits program
- Employee Assistance Program
- Tools of the trade to support your individual role
- Work as part of a team whilst working autonomously with your Participants and community!

Our purpose is to make skills, education and employment accessible to every person, so they can create their own world of unbounded possibilities.

About The BUSY Group…

The BUSY Group is a not-for-profit organisation with nearly 50 years experience as a community partner. With multiple business entities operating across 100+ locations Australia-wide and now in New Zealand, Canada and the United Kingdom, we offer an extensive range of employment services and programs, vocational training, apprenticeships, mentoring, specialist schools and allied health services.

About You

You are organised, accurate and confident working with administrative processes, records and systems. You enjoy keeping things on track, following up details and supporting teams to work efficiently. You may have experience in administration, finance administration, purchasing,



claims processing, employment services or another busy operational support setting.

- Previous experience in an administration or operational support role.
- Strong attention to detail and confidence checking documentation for accuracy and completeness.
- Experience using spreadsheets, Microsoft Office and administrative systems.
- Ability to manage competing priorities and meet deadlines.
- Clear communication skills and a proactive approach to following up information.
- Understanding of employment services, government-funded programs or purchasing processes will be highly regarded.

At BUSY, we believe every young person deserves access to skills, education and employment so they can create their own world of unbounded possibilities.

If you are passionate about community, connection and creating brighter futures for young people, we would love to hear from you

Next steps...

This role will actively commence recruitment from the date of advertisement. The closing date of this ad is dependent on the appointment of the role.

The BUSY Group is an organisation that prioritises the safeguarding of children and all vulnerable people by actively adopting strategies that embed a culture of zero tolerance for abuse of any kind. The appointment of successful applicants will be subject to satisfactory employment screening including criminal history and relevant working with children checks.

The BUSY Group is committed to achieving a diverse workforce and strongly encourages applications from First Nations People, veterans people from culturally diverse backgrounds and people with disabilities.

📌 Administration Assistant (Brisbane)
🏢 The BUSY Group
📍 Brisbane