Divisional & Governance Coordinator

Join us at the Australian Museum and help us to achieve our Mission to ignite wonder, inspire debate and drive change.

Job Closing: Sunday, 27th September 2026

About the Division

The Strategy, Governance and Development Division supports the Australian Museum to deliver its strategic priorities through strong governance, effective business operations, inclusive practice and meaningful stakeholder engagement.

About the Role

As the Divisional & Governance Coordinator, you will provide high-level executive, governance and administrative support across the Strategy, Governance and Development Division. Working closely with the Director, you will coordinate divisional operations, correspondence, records, procurement activities and the flow of information, while delivering secretariat support for Board committees, advisory panels and other governance forums. You will prepare high-quality agendas, papers and minutes, monitor actions, maintain governance records, support audit and reporting activities, and coordinate accessibility and inclusion governance activities. Through this varied and highly connected role, you will help strengthen organisational governance, support informed decision-making and keep important divisional priorities moving forward.

Employment Status:

- Clerk Grade 5/6
- Fixed Term, up to 7 months
- Full-time

You will be paid a competitive total remuneration package of $116,832 - $128,912, including an annual salary of $102,936 - $113,579, plus employer’s contribution to superannuation (currently 12%) and annual leave loading.

Click on the following links to begin the journey to find your new career at the AM

- Role Description
- AM Candidate Pack

About you

You are a highly organised, proactive and adaptable professional who enjoys bringing structure to complex and fast-moving work. You have demonstrated experience providing executive support to senior leaders and coordinating committees or governance forums, with strong skills in preparing accurate documentation, managing meeting cycles and balancing competing priorities.

You exercise sound judgement, handle sensitive information with discretion and maintain a high level of attention to detail, even when deadlines shift. A confident and respectful communicator, you build trusted relationships with senior executives, Board and committee members,



advisory groups and other diverse stakeholders, and take pride in delivering reliable, inclusive and customer-focused support.

To be eligible for this role at the Australian Museum, you must hold full working rights in Australia and meet all essential requirements listed in the position description.

Knowledge and Experience

- Demonstrated experience providing executive and administrative support to senior leaders including diary management, meeting coordination, correspondence and secretariat services
- Demonstrated experience providing secretariat support to multiple committees and governance forums with strong organizational skills and attention to detail in managing concurrent meeting cycles and documentation requirements
- Knowledge of governance frameworks, compliance requirements and administrative systems with proven ability to coordinate governance activities and maintain records
- Understanding of disability access legislation and standards with experience supporting accessibility initiatives or consultation activities
- Proven ability to prepare high-quality documentation, manage competing priorities and liaise effectively with diverse stakeholders including senior executives and external parties
- Experience with financial transactions, procurement processes and information management systems in a complex organizational environment
- Experience using Tessitura CRM system an advantage.
- Availability to attend after hours events as required

Essential Requirements

- Adequate knowledge and experience in order to deliver the Key Accountabilities and perform to the Focus Capabilities outlined in this Role Description

About the Australian Museum

The Australian Museum is truly a great place to work. We aim to be a leading voice for the richness of life, the Earth and culture in Australia and the Pacific. We commit to transform the conversation around climate change, the workplace and wildlife conservation; be a strong advocate for First Nations’ culture; and continue to develop world-leading science, collections,



exhibitions and education programs.

The Australian Museum acknowledges that we operate on the lands, waters and skies of many First Nations Peoples. As Australia’s first museum, we share the responsibility of advocating for Country and honouring First Nations Peoples and knowledges.

Check out our current exhibitions and events here

Benefits

Besides working together with other like-minded people, you will have access to professional development opportunities and dedicated Wellbeing programs.

How to Apply

Applicants must submit

1. A cover letter (up to 2 pages) which address the role description’s essential requirements, key knowledge and experience.
2. Resume

As part of the online application process, you will be prompted to answer the following targeted questions:

1. Tell us about a time you managed multiple competing priorities and deadlines. How did you organise your work, maintain attention to detail and ensure key requirements were delivered on time? (350 word maximum)
2. Describe a time you coordinated a sensitive or complex matter involving stakeholders with different perspectives or needs. How did you build cooperation, communicate appropriately and support a successful outcome? (350 word maximum)

The successful candidate applicant will be subject to national criminal records check.

Contact person: Amanda Farrar; Director, Strategy, Governance and Development, [email protected]

Inclusive and Welcoming

The Australian Museum is committed to building a workforce that reflects the rich diversity of the communities we serve.

We actively encourage applications from First Nations, Aboriginal and Torres Strait Islander peoples; people with disability, including physical, sensory, cognitive, intellectual, neurological, psychosocial, and chronic health conditions, whether visible or hidden; people from culturally and linguistically diverse backgrounds; people of all ages; members of the LGBTQIA+ community; and people from all socioeconomic backgrounds.

If you require adjustments during the recruitment process, please contact the hiring manager or include your requirements in your application. This may include alternative formats, communication support, flexible interviews, accessible locations, or extra assessment time. Any information you share will be kept confidential.

📌 Divisional & Governance Coordinator (Darlinghurst)
🏢 Australian Museum
📍 Darlinghurst