Job Description

PA / Office Manager | Startup & Investment Group

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PA / Office Manager | Startup & Investment Group

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The Chance

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We're looking for a super organised, switched on PA / Office Manager to join a young, fast moving investment and startup group in Brisbane.

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You'll work alongside our Director, a millennial entrepreneur who has built and exited businesses and now has a growing mix of ventures across tech, luxury travel and yachting.

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This is a junior, hands on role and definitely not one for someone who thinks that's not my job.

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You'll be the person who keeps the office (and occasionally everyone in it) organised. That could mean booking a flight, ordering lunch, chasing an invoice, organising a meeting, dealing with an IT issue, sending a document for signature or jumping online to figure out something completely random that needs sorting.

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Basically: if it needs doing, you'll probably be involved.

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We don't expect you to know everything. We do want someone resourceful enough to Google it, ChatGPT it, make a phone call and figure it out.

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What You'll Be Doing

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Your days will be varied, sometimes organised, sometimes slightly chaotic, and rarely exactly what you expected when you walked in.

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You'll help with things like:

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- Keeping the Director's diary, appointments and day-to-day organised.
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- Booking domestic and international travel, restaurants, meetings and the occasional last minute change of plans.
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- Keeping our Eagle Street office running; supplies, couriers, mail, IT, phones, contractors and general office admin.
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- Helping across our startup businesses, particularly CharterYacht.com, wherever an extra set of hands is needed.
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- Chasing people, following things up and making sure little jobs don't disappear into the abyss.
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- Preparing documents, presentations and basic correspondence.
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- Helping with invoices, receipts, signatures and general business admin.
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- Liaising with suppliers, advisers, crew, clients and other people across the group.
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- Organising lunches, events, gifts and the occasional personal errand.
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- Researching random requests and coming back with an answer rather than another question.
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- Generally being the person who gets things sorted.
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And yes, sometimes you'll be asked to do something that wasn't technically in the job description. That's kind of the job.

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About You

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You don't need ten years of experience.

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You might currently be an Admin Assistant, Team Assistant, Receptionist, Junior PA or Office Coordinator and be ready for something with more variety and responsibility.

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What matters more to us is that you're:

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- Organised, proactive and naturally helpful.
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- Someone who notices the printer is out of paper and just... puts paper in it.
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- Happy doing the small stuff as well as the interesting stuff.
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- Comfortable picking up the phone and sorting something out.
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- Good with people and confident enough to deal with different personalities.
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- Able to write a good email and communicate professionally.
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- Tech savvy. Microsoft 365 is a must, and bonus points if ChatGPT is already one of your most-used tabs.
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- Quick to learn and comfortable figuring things out as you go.
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- Reliable, discreet and trustworthy.
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- Low ego, high initiative and good energy.
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- Most importantly, you're not precious about job titles or job descriptions. You're happy to roll up your sleeves and help wherever you're needed.
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Why You'll Like It Here

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This isn't your standard corporate admin job.

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You'll work from a great office right on the river at 1 Eagle Street, alongside a young team and across some genuinely interesting businesses, tech startups, luxury travel and superyachts included.

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You'll get exposure to things you probably wouldn't see in a normal junior PA role, plenty of variety and the opportunity to learn quickly.

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We're a small team, so you'll actually know what's going on across the businesses rather than being one of 500 people in an office.

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There's busy days, random requests, last minute changes and probably a few things you've never done before.

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If that sounds exciting rather than terrifying, we'd love to hear from you.

📌 PA / Office Manager | Startup & Investment Group (Queensland)
🏢 Capital J Investments
📍 Queensland