Job Description

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09th September, 2026 n

Shutdown Support | High-Volume Mobilisations | INX Experience Essential

n We are currently seeking an experienced Site Administrator to support upcoming shutdown activities with a major client.
n This is a fast-paced, high-volume administration role supporting shutdown mobilisations of 420+ personnel , so we’re looking for someone with previous site/shutdown administration experience who understands the demands of mobilisation and can hit the ground running.
n If you're highly organised, confident across the INX suite and comfortable managing large volumes of bookings, mobilisations and administrative requests, we want to hear from you.
Upcoming Shutdown Dates

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- 12–20 October 2026
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- 29 October – 2 November 2026
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The client typically completes 3–4 major shutdowns per year , providing further opportunities for experienced administrators who perform well.n
The Role n
nAs the Site Administrator, you'll play a key role in ensuring shutdown personnel are mobilised efficiently and all associated administration is completed accurately and on time.n
nWith 420+ personnel mobilised during each shutdown , you'll need to be comfortable working at pace, managing competing priorities and maintaining a high level of accuracy.n
nYour responsibilities will include:n
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- Managing and actioning requests through the maintenance inbox
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- Processing a high volume of ad-hoc flight bookings
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- Processing and coordinating new mobilisations
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- Assisting with shutdown travel and accommodation bookings
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- Supporting mobilisation requirements and personnel movements
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- Updating employee and mobilisation information within relevant systems
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- General site administration and data entry
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- Maintaining accurate records, spreadsheets and documentation
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- Monitoring outstanding mobilisation requirements
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- Responding to administrative queries from workers and site personnel
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- Working closely with site, maintenance and mobilisation teams
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- Ensuring information is processed accurately within tight shutdown deadlines
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What We're Looking For
To be considered, you'll ideally have demonstrated experience with:n
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- INX InFlight
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- INX InTuition
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- INX +Process
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- Microsoft Excel
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- High-volume mobilisation and travel coordination
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- Site or shutdown administration
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- Processing large volumes of data accurately
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- Managing multiple competing priorities and deadlines
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You'll also bring:n
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- Exceptional attention to detail
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- Strong organisational and time-management skills
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- Confidence working within a quick-paced environment
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- Excellent written and verbal communication skills
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- Ability to work autonomously and use initiative
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- Strong problem-solving skills
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- Ability to remain organised during peak mobilisation periods
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- A reliable and proactive approach to work
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Previous high-volume site or shutdown administration experience is essential. n
nWho Will Suit This Role? We're looking for an administrator who already understands shutdown mobilisation .n
nWhen you're coordinating the movement of 420+ personnel , accuracy and organisation are critical. You'll need to be comfortable handling a busy inbox, last-minute flight changes, new mobilisations and multiple requests simultaneously without losing attention to detail.n
nThis role will particularly suit someone who enjoys a busy, deadline-driven environment and is confident navigating INX systems without requiring extensive training.n
Why Apply? n

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- Work with a major client
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- Support large-scale shutdown mobilisations
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- Gain exposure to shutdowns involving 420+ personnel
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- Multiple upcoming shutdown dates
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- Typically 3–4 shutdown opportunities each year
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- Varied and fast-paced administration role
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- Opportunity to utilise your INX and mobilisation experience
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- Support from our recruitment team throughout each assignment
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If you're an experienced Site/Shutdown Administrator with strong INX and high-volume mobilisation experience , we'd love to hear from you. n
Apply now with your current resume , ensuring your experience with INX InFlight, INX InTuition, INX +Process, Excel and shutdown mobilisations is clearly outlined.n
nShortlisted candidates will be contacted by our recruitment team to discuss availability and upcoming shutdown requirements.n
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