Job Description

Description n
About the Role n

We are looking for an organised and detail-focused Invoice Administrator to support our service operations team.

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This is a hands-on role where you'll be working closely with Service, Operations, and Finance teams to ensure jobs are accurately invoiced, scheduled, and maintained in the system.

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You'll play a key role in keeping our service delivery running smoothly from job setup through to invoicing and reporting.

What You'll Be Doing n

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- Daily invoicing of completed service jobs (labour & materials)
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- Coordinating service jobs with technicians and Team Leaders
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- Scheduling planned maintenance (PPM) activities with clients
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- Setting up contracts, sites, and assets in Pronto
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- Maintaining service database and job records
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- Raising purchase orders and updating job information
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- Entering service calls and creating new jobs
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- Preparing reports and supporting exception tracking
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- Supporting timesheet entry and general admin tasks
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- Liaising with Accounts Receivable on remittances
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What You Bring n

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- Strong admin and coordination experience (service-based business preferred)
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- High attention to detail as accuracy is critical in this role
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- Ability to manage multiple tasks and meet deadlines
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- Confident communication skills (internal & external stakeholders)
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- Intermediate Excel and MS Office skills
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- Ability to work both independently and as part of a team
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Nice to Have n

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- Experience with systems like Pronto, Uptick, Corrigo
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- Background in service, maintenance, or trades environment
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Why Join Exact? n

At Precise, we create safer, smarter, and more sustainable environments and it all starts with our people.

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We've been recognised as a Great Place to Work for the past two years , with a culture built on trust, support, and real career opportunities .

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Founded in Sydney in 2002, we now have 500+ technicians, engineers, and service professionals supporting 700,000+ assets across 18,000+ properties nationwide . Backed by GENERAL Industries (formerly Fujitsu General Limited) , we're continuing to grow rapidly across Australia.

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This means stable work, diverse projects, and real career pathways , not just another job.

Additional Information n

You may be required to complete audiometric testing within your first 3 months to establish a baseline (fully covered by the company). This does not impact hiring decisions or employment terms.

Ready to Apply? n

Join a business where your growth matters as much as the systems you work on .

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📌 Invoice Administrator (Victoria)
🏢 Precise People Hub
📍 Victoria