This is an exciting opportunity to provide administrative and operational support to the academic teaching programs within the School of Medicine, contributing to the effective delivery of teaching, assessment and simulation activities.

As an Administrative Officer in Faculty Services - Medicine, you will work collaboratively with academic staff, professional colleagues and internal and external stakeholders to coordinate services, support key activities and processes, and help ensure a positive experience for staff and students.

You will work with increasing independence, managing competing priorities, applying judgement to resolve issues and contributing to continuous improvement across processes and services.

In This Role, You Will

- Contribute to effective site operations, supporting staff and students during routine teaching periods and high-stakes activities such as assessments and specialist teaching days.
- Undertake a range of administrative and operational tasks, including preparing and formatting documentation, assisting with room bookings, maintaining accurate records and supporting site-specific administrative needs.
- Support the planning and delivery of clinical and written assessments, including coordinating logistics, assisting with the recruitment of simulated and volunteer patients, setting up venues and helping ensure assessments run smoothly on the day.
- Provide logistical and operational support for School of Medicine governance activities, including meeting agenda preparation and secretarial support for site-based or program-level committees.
- Build productive relationships with stakeholders, provide advice and support within the role's area of expertise, and contribute to improvements in processes, systems and practices.

About The Employer Deakin is a Victorian university with a global impact. We are an agile, dynamic, and innovative university committed to making a positive impact through our excellence in education, research and innovation and the contributions we make to the wider community.



We understand that our reputation has been built on the dedication and expertise of our staff and we offer a dynamic and diverse working environment with opportunities to grow and develop careers. We believe that a progressive, thriving culture will ensure that people choose to come, and stay at Deakin and contribute to our ongoing success.

About The Candidate We're looking for an organised, proactive and collaborative skilled who can manage competing priorities, communicate effectively and provide high-quality administrative support in a dynamic environment.

You Will Bring

- Relevant qualification and/or equivalent experience and training.
- Experience providing advice, guidance, or support services.
- Strong communication skills with the ability to build effective stakeholder relationships.
- Demonstrated ability to interpret procedures, exercise sound judgement, and solve problems.
- Proven organisational skills, including managing competing priorities, analysing information, and contributing to continuous improvement.

If you're looking for a varied role where your organisational skills and attention to detail can contribute to the successful delivery of teaching and assessment within the School of Medicine, we'd love to hear from you.

Work Environment Part time

NEW

- Geelong Waurn Ponds Campus
- Part time 0.8 FTE (29.4hrs per week) and continuing
- HEW 5 $86,744 - $97,290 + 17% Superannuation (pro rata, part time)

Why join Deakin? At Deakin, we offer more than just a job, we offer a career with purpose, flexibility and opportunity.

Enjoy a Range Of Benefits Including

- Flexible working arrangements to help manage your work-life balance
- 17% employer superannuation
- Generous leave provisions, including the option to purchase additional leave
- Ongoing learning and professional development opportunities
- Health and wellbeing programs and services
- Staff discounts on travel, fitness and more
- Access to on-campus facilities including childcare, gyms, medical centres, cafés and convenient parking

Be part of an inclusive and supportive community where your contribution is valued and your career can flourish.

📌 Administrative Officer (Waurn Ponds)
🏢 Geelong Careers
📍 Waurn Ponds