You will provide high-quality, proactive support to two Vocus executives, helping them and their functional leadership teams stay organised, prepared and focused on business priorities in a fast-moving, commercially focused environment.
The role combines disciplined diary and workflow management with strong coordination, communication and stakeholder engagement. It requires sound judgement, discretion and the ability to anticipate needs in a fast-moving, commercially focused environment.
Executive Assistant allocations are determined by Vocus and may change as the business evolves. In most cases, EAs support more than one allocated executive, with day-to-day direction coming from those executives. While allocations may change, EAs are Vocus roles and are expected to work collaboratively across the EA community to support consistent, effective executive support practices.
What you’ll be doing day-to-day

Manage complex diaries, meeting scheduling and forward planning, balancing competing priorities and protecting time for critical work
Manage inboxes and correspondence as agreed, triaging matters, tracking commitments and ensuring timely follow-up
Coordinate travel, expenses, approvals and other administrative requirements accurately and efficiently
Coordinate leadership meetings, planning sessions and business events, including agendas, papers, logistics, actions and follow-up.
Prepare and review correspondence, presentations,



briefing materials and reports to ensure they are accurate, explicit and fit for purpose.
Build a strong understanding of the priorities, operating rhythms and stakeholder requirements of allocated executives and their functional leadership teams.
Support functional leadership team activities connected to the allocation, including meetings, planning sessions, travel, invoices, actions and follow-up.

What you’ll bring to this role

Significant experience providing executive assistance in a complex corporate environment, including support to senior executives
Demonstrated capability managing complex diaries, priorities, travel, expenses and executive workflows
Excellent written and verbal communication skills, with strong attention to detail and the ability to adapt style for different audiences
Strong judgement, discretion and experience handling confidential and commercially sensitive information
Advanced capability in Microsoft Outlook, Word, PowerPoint and Teams, with sound Excel skills
Highly developed planning, organisation and time-management skills, including the ability to manage competing priorities and short deadlines
Demonstrated initiative, problem-solving ability and a practical, service-oriented approach
Experience supporting leadership meetings, governance processes, presentations or Board materials is desirable.

📌 Executive Assistant (Melbourne)
🏢 VOCUS
📍 Melbourne