About the role

We are a growing Melbourne-based company specialising in property maintenance, construction, renovations, repairs and building services for residential and commercial clients. We are seeking a professional, organised, motivated and reliable Office Administrator to join our Knoxfield office full time.

Key responsibilities

- Answer calls and emails professionally and provide excellent customer service
- Schedule appointments, site inspections, trades and daily work activities
- Prepare and send quotations, invoices, receipts and work orders; follow up enquiries and outstanding quotations
- Process supplier invoices and customer payments; assist with bookkeeping and day-to-day accounts administration
- Maintain financial records in Xero; assist with bank reconciliation, Accounts Payable and Accounts Receivable
- Liaise with clients, suppliers, subcontractors and trades; maintain records, filing and company documentation
- Provide administrative support to the Director and occasionally attend site/property inspections when required

About you

- Fluent English and Persian (Farsi), with excellent spoken and written English
- Previous office administration experience; minimum 2 years preferred




- Bookkeeping/accounts administration experience highly preferred; Xero experience highly regarded
- Proficiency in Microsoft Word, Excel, Outlook and Google Workspace
- Professional telephone manner, strong customer service, communication and organisational skills
- Excellent attention to detail, time management, prioritisation and problem-solving skills
- Self-motivated, proactive, reliable, trustworthy and able to work independently
- Australian Citizen, Permanent Resident or holder of unrestricted Australian work rights
- Current Australian Driver's Licence and own reliable vehicle are essential
- Property maintenance, construction, renovation or building industry experience preferred

About us We are a growing Melbourne-based company specialising in property maintenance, construction, renovations, repairs and building services for residential and commercial clients.

Benefits

- Stable full-time employment
- Competitive salary based on experience
- Modern Knoxfield office
- Friendly, supportive team
- Ongoing training and career development
- Long-term opportunity

📌 office administrator (Knoxfield)
🏢 Galaxy Property Maintenance Solutions
📍 Knoxfield