Company Description

MVM Electrical is a growing Melbourne-based electrical business working across residential, commercial and industrial projects. We’re known for quality workmanship, clear communication and doing the job properly — no shortcuts, no surprises.

As our business continues to grow, so does the opportunity to be part of it. We’re building a great team, taking on exciting projects and creating a workplace where good people can grow, take ownership and make a real impact.

The Opportunity

This is a varied role where no two days will necessarily look the same. You'll work closely with management and our electrical team, taking care of the day-to-day administration that keeps our jobs, customers and accounts moving.

We're looking for someone who can take ownership of the admin side of the business, from following up outstanding invoices and helping prepare quotes, to responding to emails, keeping job information up to date and making sure nothing falls through the cracks. You'll become an important part of the MVM Electrical team and play a key role as the business continues to grow.

What You'll Be Responsible For

- Following up outstanding invoices and accounts receivable
- Assisting with invoicing and ensuring invoices are sent promptly
- Assisting with preparing and sending quotes and proposals
- Following up quotes and helping convert opportunities into booked work
- Responding to customer and client emails, calls and other enquiries
- Scheduling and coordinating jobs with customers, electricians and management
- Keeping job information,



customer details and records accurate and up to date
- Assisting with purchase orders, supplier invoices and general accounts administration
- Coordinating paperwork and documentation for projects
- Following up outstanding information, approvals and variations
- Assisting with variations and ensuring additional works are captured and communicated
- Supporting the team with general office administration
- Keeping systems and processes organised and up to date
- Assisting management with reporting, spreadsheets and other business administration
- Helping identify ways to improve systems and make the business more effective
- Being the person who follows things up and makes sure tasks don't get forgotten

What We're Looking For

We're looking for someone who is organised, switched-on and proactive. You'll ideally have:

- Previous experience in administration, accounts, office coordination or a similar role
- Experience with invoicing and accounts receivable via Xero preferred
- ServiceM8 experience preferred
- Strong attention to detail
- Excellent written and verbal communication skills
- Strong organisational and time-management skills
- Confidence communicating with customers, suppliers and contractors
- Solid computer skills and confidence learning new systems
- A positive, solutions-focused attitude
- The ability to work independently and take ownership of your workload
- A willingness to learn and grow with a growing business
- Experience within the electrical, construction or trades industry is highly regarded but not essential.

📌 Office Administrator (Melbourne)
🏢 MVM Electrical
📍 Melbourne