Job Description

Business Administration & Project Coordinator

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Emery Industries is an Australian manufacturer specialising in high-quality stainless-steel equipment and furniture for the medical, healthcare and food processing sectors.

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Based on the Gold Coast, we are a fast-paced, flexible and agile team working in specialised manufacturing. We're a close-knit business where people work across traditional departmental boundaries, contribute ideas and help us continuously improve the way we operate.

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The Role

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We're looking for an experienced and capable Business Administration & Project Coordinator to support our Business Operations, Production and Engineering teams.

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This isn't a traditional administration role.

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You'll certainly provide day-to-day administrative support, but you'll also work on projects involving product data, technical documentation, SharePoint, business systems, process improvement and AI automation.

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We're particularly interested in someone who is data and process minded – someone who enjoys organising information, notices when something doesn't look right and naturally looks for better and more efficient ways of doing things.

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Some of the Projects You'll Work On

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You'll have the opportunity to make a practical contribution to current projects including:

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- New Website & Product Data – reviewing, collating and updating our product information for our new website.
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- SharePoint Project – helping relocate and restructure our company filing system into Microsoft SharePoint.
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- Technical Product Specifications – working with our Engineers to update product specifications with more detailed technical information, data, drawings and images.
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- AI & Process Automation – helping identify opportunities to use AI and automation to streamline administrative and business processes.
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Day-to-Day Responsibilities

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- Provide administrative support to Business Operations, Production and Engineering.
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- Assist Engineers with documentation, data and records.
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- Maintain information within our ERP system, Odoo.
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- Work with spreadsheets, reports and business data.
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- Maintain project documentation, registers and action lists.
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- Follow up outstanding actions and information.
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- Assist with production, engineering and quality documentation.
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- Support document control and data accuracy.
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- Assist with purchasing and supplier documentation where required.
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- Help document and improve business procedures and workflows.
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- Provide general administrative support as required.
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About You

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You may have previously worked as a Project Administrator, Project Coordinator, Engineering Administrator, Operations Coordinator or experienced Business Administrator.

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More important than your previous job title is how you approach your work.

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You'll ideally bring:

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- Solid administration or project coordination experience.
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- Excellent organisation and attention to detail.
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- A strong data and process mindset.
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- Confidence working with spreadsheets, systems and business information.
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- Robust Microsoft Office skills,



particularly Excel, Word and Outlook.
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- Experience with SharePoint would be highly regarded.
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- ERP or business management system experience, preferable but not essential.
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- An interest in AI, automation and technology and how they can improve everyday business processes.
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- The confidence to work with Engineers and Production personnel.
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- The ability to work independently and take ownership of tasks.
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- The confidence to follow things up and keep projects moving.
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- The ability to adapt when priorities change.
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- Experience in a manufacturing, engineering, or other technical/project environment would be highly regarded.
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The Working Arrangement

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We envisage the role working approximately three days per week during school hours.

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We're happy to discuss some flexibility around the days and hours for the right person.

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The position may initially commence as a maternity leave contract, however there is potential for it to transition into an ongoing permanent part-time position.

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Why Join Us?

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If you're an experienced administration or project professional who wants to use your skills without returning to a traditional five-day working week, this is an chance to take on genuinely interesting work while maintaining balance outside the workplace.

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You'll be part of a small team where your contribution will be visible and valued, and you'll have the opportunity to work across administration, engineering, projects, systems, data and emerging technology.

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If you like bringing order to information, improving processes and making things work better, we'd love to hear from you.

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What can I earn as a Project Coordinator

📌 Business Administration & Project Coordinator (City of Gold Coast)
🏢 Emery Industries
📍 City of Gold Coast